Senior Executive Assistant

Job Title: Senior Executive AssistantJob Code: 28704Job Location: Northampton MASchedule: 9/80 Every other Friday offJob Description: The Maritime Imaging System Business Area of L3Harris Technologies is seeking aSenior Executive Assistantto support our General Manager (GM) and his senior leadership team at our facility in Northampton MA. This position will report directly to the site GM and provide overall administrative support for the GM and other senior members of the leadership team as needed. The Senior Executive Assistant is a key member of the team providing essential administrative support to ensure smooth and efficient functioning of the site. This role requires a highly organized detail-oriented individual with excellent written and verbal communication skills and the ability to manage multiple tasks simultaneously. Essential Functions: Under minimal supervision performs a variety of executive administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.Provide administrative support to the GM/leadership team including scheduling meetings proactively managing calendars and coordinating travel arrangements.Assist in the preparation and editing of reports presentations and other documents as needed ensuring all documentation is accurate and up to date.Support the implementation of office policies and procedures and assist in monitoring compliance.Coordinate logistics for internal and external events including high-level visits conferences site tours workshops and training sessions.Process expense reports and invoices and assist with budget tracking and financial record-keeping.Serve as a liaison between the leadership team and other internal teams as well as external partners and vendors while maintaining confidentiality and diplomacy.Perform data entry and maintain databases ensuring the integrity and confidentiality of information.Support general office duties including ordering and stocking of office supplies drinks food and snacks in support of site operations/meetings/routine business.Assist with special projects and perform additional duties assigned by leaders.Qualifications: High School Diploma or equivalent and a minimum of 10 years of prior relevant administrative experience or 2 years post-Secondary/Associates Degree with a minimum of 6 years of prior related administrative experience.2 years experience as Senior Administrative Assistant required.2 years experience with Microsoft Office tools (Microsoft Word Excel PowerPoint Outlook Teams and Zoom.)Preferred Additional Skills:Excellentverbal written and interpersonal communication skills with ability to effectively communicate with all levels of management and individual contributors.Strong analytical skills and attention to detail.Ability to manage multiple tasks and prioritize effectively.Proactive problem-solving skills and a strategic mindset.Prior Aerospace & Defense Industry experience.Strong organizational skills and attention to detail.Ability to multi-task with frequent interruptions and critical time constraints.Demonstrate high level of maturity and confidentiality relating to sensitive information; to include maintaining sensitive documents/files for leaders.Effectively prioritize assignments providing consistent quality results.Assists in analyzing and establishing plans to meet key project objectives and to identify and resolve issues.Assist in monitoring and managing critical site and project information and schedules.Effectively work as a team member; successfully establishing and maintaining cooperative working relationships.Required Experience:Senior IC Key Skills Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,White Papers,Calendar Management,Microsoft Excel,Sharepoint,Administrative Experience,Budgeting,DoD Experience,Google Suite Employment Type : Unclear Experience: years Vacancy: 1