Legal Secretary

Legal Secretary – Job SpecificationLocation: Kent (multiple locations available- Sevenoaks, Chislehurst, Canterbury)Type: Full-time / PermanentSalary: Competitive, based on experienceWorking Arrangement: On-site or hybrid (firm dependent)Role OverviewWe’re seeking a professional and proactive Legal Secretary to support fee earners and legal teams across a range of practice areas, including conveyancing, family law, private client, and litigation. This role is central to the smooth running of the firm, requiring excellent organisational skills, attention to detail, and a client-first mindset.Key ResponsibilitiesDocument Production: Audio and copy typing of legal documents, letters, and forms using digital dictation.Client Interaction: Handling incoming calls, emails, and client queries with professionalism and discretion.Diary Management: Scheduling appointments, meetings, and court dates for fee earners.File Management: Opening, maintaining, and archiving client files in line with firm procedures.Correspondence: Drafting routine letters and emails, and liaising with third parties (courts, solicitors, clients).Billing Support: Assisting with time recording, invoicing, and expense tracking.Compliance: Ensuring confidentiality and compliance with SRA and GDPR guidelines.Candidate ProfileExperience: Previous legal secretarial experience (1–3 years minimum preferred).Skills: Fast and accurate typing, strong MS Office and case management system skills.Attributes: Professional, discreet, reliable, and confident in client-facing communication.Team Fit: Collaborative, calm under pressure, and committed to high standards.DesirableExperience in a specific legal area (e.g. conveyancing or family law)Familiarity with legal billing systems (e.g. LEAP, Proclaim, or similar)Local knowledge of Kent legal market and firm