Office Assistant Seasonal Surrey
4 months ago
Office Assistant SeasonalSurrey£14 per hour This role is 5 from 7 days with variable hours but some flexibility during our busy season is key.Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties we maintain are presented to the highest standard possible.This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service. We are looking for an Office Assistant to undertake the following duties on a day-to-day basis:
Key Responsibilities- Continuously monitoring office purchasing system, contacting companies for large orders and negotiating good discounts wherever possible
- Maintain accurate log of suspend transactions with any relevant suppliers to ensure each item is correctly allocated to individual Client
- Ensure any items arriving into the office are forwarded to Client as soon as possible
- Logging stock and ensuring this is kept up to date
- Going to shops to source and purchase items on an ad hoc basis
- Maintain awareness of any items kept in stock to ensure they are used before any new items ordered
- Liaise with Office Manager regarding any orders that we are unable to fulfil
- Consolidation of credit card statements and ensure receipts are attached accordingly
- To be responsible for correct filing of contracts, receipts, delivery notes and all other relevant paperwork
- Receiving deliveries and ensuring they are correct
- Ensure that received goods in are marked off on the order forms and filed appropriately when complete
- Checking the validity and authenticity of invoices and ensuring all totals are correct
- Checking for duplication of invoices
- Ensuring that invoices are authorized through the correct channels and forwarded appropriately
- Ensure that mobile phones are logged correctly in and out, to and from clients
- Pack with care and organize shipping of any items that need to be sent to Client
- Identify and organize the safe packing of any hazmat items separately to those of a safe nature
- Making restaurant reservations and co ordinating take away orders as required
- Help with any party planning, including design ideas, placing orders and helping with on the day set up and take down
- Organise cars, drivers and security as requested
- To maintain a clean and organised workplace at all times
- Carry out word processing, filing and any relevant computer-based administration including accurate job logging on company system
- To carry out any other reasonable requests as instructed by Management
- To ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues and external providers, with particular emphasis on maintaining confidentiality.
- To provide excellent customer service to all visitors and callers
- Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality.
- Liaise regularly with colleagues, supervisors and managers to ensure an efficient and effective service is delivered to the client at all times.
- Provide a highly customer focused service to the company and client at all times.
- Provide cover for colleagues during periods of absence.
- Adhere to all Company policies and procedures, particularly in regard to health and safety.
- Any other duties as and when required.
- Previous office administration experience
- Previous experience processing invoices and dealing with stock control
- Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet
- Strong numerical skills
- Highly conscientious
- Strong time management, organisation and planning skills
- High level of written and verbal communication skills across all levels
- Enthusiastic and self-motivated with the ability to use their initiative
- Highly flexible and adaptable
- Can work under pressure with the ability to meet strict deadlines
- Reliable and punctual
- Highly professional and presentable
- Able to work well in a team and unsupervised
- Extremely confidential and discreet
- Can follow instructions in a cooperative and accurate manner
- Logical and systematic
- Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously
- Highly level of customer service with an excellent telephone manner
Apply now.
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