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HR & Office Administrator
3 months ago
HR & Office Administrator
Zachary Daniels are looking for a HR & Office Administrator to join a successful organisation based in Wilmslow. Seeking a professional and confident individual to join a high calibre team. Reporting to the Group HR Business Partner, you will be responsible for the day-to-day administration of the Wilmslow office, as well as providing executive support to our CEO and CFO, and supporting with HR administration.
You'll have the opportunity to get involved in various projects, such as organising social and charity events, and championing the employee Task Force. You'll also be the face of the company when welcoming guests, and the go-to person around the office. The role is based in the Wilmslow office, with occasional travel to our Manchester office (Spinningfields) for events and meetings.
Duties:
- Organising charity events, summer and Christmas socials
- Writing monthly newsletter
- Preparing agenda and actions for monthly Task Force meetings
- Obtaining signatures and filing documentation
- Providing first-line HR administration, drafting letters, preparing training materials, updating the HR system
- Supporting the People team with the onboarding process and induction of new starters, including preparation of new starter packs, Skill cast, laptops, phones, parking permits
- Keeping HR records up to date/ data cleansing
- Assisting with first-line recruitment
- Managing the online training system
- Working with the People team to drive the wellbeing agenda and coordinating events
- Assistance in preparation of management training and other people team docs - proof reading and binding where appropriate
- Greeting visitors, making them feel welcome, and preparing meeting rooms
- Organising phones for new starters and managing any phone-related issues that are flagged
- Keeping track of office supplies and equipment, maintaining stock levels and cost control
- Managing technology in the office and maintenance of office equipment
- Liaising with landlord, contractors, and IT providers regularly
- Preparation of contracts and service agreements with office contractors and maintenance support
- Laptop Management including roll out of 5-year-old laptop replacements under new policy
- Maintain stock for Wilmslow office - tea, coffee, snacks, stationary, postage stamps
- Organising Health and Safety and Fire Marshall training
- Managing health and safety in the office, ensuring the correct risk assessments, policies and procedures are in place and adhered to
- Assisting with set up of quarterly breakfast event (Manchester office).
- Providing administrative support to CEO and CFO including diary management
- Booking meetings and minute taking
- Managing travel and accommodation for CEO and other employees where appropriate
- Printing and preparing presentation packs
- Organising and writing up actions for senior finance team bi-monthly meetings
- Organising monthly board meetings and SMT meetings and writing up minutes or actions
- Organising monthly treasury committee meetings
Skills and Experience
- Previous administration or PA experience.
- Confident communicator with a "can-do" attitude.
- Customer service focused, people-person who enjoys helping others.
- Strong organisation and attention to detail.
- Trustworthy and discreet.
- Strong diary management skills (Outlook).
- Tech savvy and with good problem-solving ability.
- Works well as part of a team and enjoys working in a team environment.
- Competent user of other Microsoft programs (Excel, Word, PowerPoint).
What's on offer to you?
- Competitive salary plus discretionary yearly bonus.
- Financial and study support with CIPD qualification or business administration qualification (flexible).
- Company pension scheme
- 25 days' holiday (plus bank holidays)
- Your birthday off
- Private healthcare for you and your immediate dependents
- Enhanced family friendly policies
- Financial, physical and mental wellbeing support
- Death in service insurance
- Cycle 2 Work scheme
- Techscheme (Curry's PC World)
- Discounted childcare
- Free parking
- Free breakfast, drinks and snacks
- Social events, including summer and winter parties
Zachary Daniels is a Niche, National & International Recruitment Consultancy.
Specialising in Buying, Merchandising & Ecommerce | Design, Technical, Wholesale & Production | Finance | HR & Talent | H&S & Compliance | Marketing, Digital & Technology | Property & Centre Management | Retail, Trade, Leisure & Wholesale Operations | Senior Appointments & Exec | Sales | Supply Chain & Logistics
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