Executive Assistant

1 month ago


Central London, United Kingdom Hays Specialist Recruitment Limited Full time

Your new company

You will be joining a leading global financial institution with a strong presence in Europe. Located in the heart of the city, this company provides a wide range of financial services including advisory, investment banking, financing, corporate banking, and capital markets solutions.

Committed to fostering an inclusive and dynamic work environment, and with a growing London team, this is an exciting opportunity for someone looking for their next long-term role.

Your new role

  • Extensive diary management for 2 Global Heads
  • Organising travel, arranging visa documentation, monitoring time keeping, general ad hoc administrative support to assigned Senior Managers and teams
  • Act as the delegated expense and travel approver
  • Completing and checking expense reports in a thorough and timely manner on behalf of 2 Global Heads
  • Organising, preparing and attending the executive committee: coordination of supporting docs and KPls, producing meeting minutes
  • Tracking and orchestrating senior management and team's attendance to internal committees and global committees across a number of locations incl. London and Paris 
  • Organising meetings and introductions, internally and externally
  • Create and maintain senior management KPI reports for senior management as required: P&L, Client contributions, team commercial activity, key projects progress, expenses
  • Liaise with London Communications department for the set-up of client entertainment events in addition to internal or external colleague events
  • Screening phone calls, enquiries and requests, and handling them where appropriate. Assisting with reports, and compiling and filing of key information
  • Assisting senior management with the coordination and the communication with different department and international offices (New York, Paris and Singapore)

What you'll need to succeed

  • Proven track record of executive assistant experience within the Financial Services industry
  • Ability to work proactively and collaboratively with others, and a commitment to contributing to a strong team culture to ensure success
  • Excellent time management/organisational skills with strong interpersonal and relationship management skills
  • Excellent written and verbal communication skills, with a high level of attention to detail
  • Ability to meet multiple and/or unexpected deadlines in a demanding environment, to prioritise appropriately and ensure follow through and completion of tasks in a timely manner
  • Advanced proficiency in Word, Excel and PowerPoint; ability to learn customized software/tools
  • Fluent English, proficiency in French a plus but not required

If you're interested in this role, click 'apply now' and upload a copy of your CV.


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