Corporate Services Administrator

4 weeks ago

Cambridge, United Kingdom HIRING PEOPLE Full time

Are you a detail-oriented professional with strong organizational skills? Join our team as a Corporate Services Administrator, offering £27,000 plus benefits in a flexible Cambridge-based hybrid role.

About the Company

We are a fast growing and successful GovTech company. We are dynamic and forward thinking, with great ambition. You will have the chance to share your knowledge and make your presence felt. With our people at the core of everything we do, we don’t want people to ‘fit in’, diversity and difference are essential to creativity. We want people to thrive in our open and collaborative environment and be an integral part of our close knit team.

So, if you are looking for something more than ‘just a job’, you are in the right place. We have big company benefits, including Private Medical Insurance, Life Assurance and Pension, as well as Volunteering Days, Health & Wellbeing benefits and social activities.

If this all appeals and you have the ambition to match ours, then read on

The Job Role

The Corporate Services Administrator works within the Corporate Services department, providing key administrative and technical support - primarily to the HR and IT functions, but potentially administrative support to all aspects of the business.

The role holder is responsible for varied transactional tasks related to all areas of human resources as well as providing cover for the IT Manager in relation to more straightforward internal hardware and software technical support tasks.

Key Responsibilities:

Recruitment & On-boarding process

  • Processing recruitment approval paperwork, gaining relevant sign-offs
  • Setting up & creating vacancies in the HRIS & company’s website
  • Advertising vacancies on Job Boards
  • Assisting in screening/shortlisting applicants
  • Scheduling interviews
  • Issuing standard employment contracts
  • Scheduling new joiner start dates and co-ordinating inductions
  • On-boarding setup in HRIS
  • (Technical) Ensure new employees are appropriately onboarded to our systems prior to their start date, with permissions based on our Access Control policy and the employees role within the company
  • (Technical) Build and configure laptops for new employees prior to their start date, ensuring the appropriate software relevant to their role is installed, and the device is utilising the latest updates
  • Manage and monitor stocks of laptops to ensure there is an adequate supply to meet demands for incoming new starters, along with sufficient stocks to cover replacements for current employees
  • Background screening and employment reference check process administration
  • Compulsory training enrolment administration
  • Issuing standard End of Probation letters

 Payroll process:

  • Updating standard monthly payroll changes spreadsheet incl: new joiner details, leaver details, promotions, pay rises
  • Updating EOR (International payroll) portal changes
  • Uploading required payroll documents to 3rd party payroll platform ( ie new joiner documents, HMRC documents)

Benefits provisions & employee training support:

  • Respond to employee queries, providing standard benefits information
  • Submit new joiner forms to 3rd party benefits providers
  • Add/remove scheme members, update payroll where relevant incl pension increases/opt-outs
  • Annual employee reward record update on HRIS upon scheme renewal
  • Holiday Trading Scheme-administration: process applications, draft employee letters, associated payroll and HRIS changes updates
  • Action elective training requests and issue standard documentation in line with process
  • Support Dept 101 / Commercial Training session process: schedule sessions, send invitations and reminders, attendance records administration

Other technical support responsibilities:

  • (Technical) Provide cover for internal technical support assistance on both hardware and software during periods when the IT Staff are absent.
  • Act as first point of contact providing employee support on HRIS system technical issues

Key Requirements:

Essential

  • Strong technical ability & aptitude; specifically in the area of IT
  • Some previous experience in a general administration role
  • Strong interpersonal skills, confidentiality
  • Strong written and verbal communication skills
  • Ability to work to own initiative with effective problem solving skills
  • Capable of working autonomously, specifically while providing cover for the IT department where no assistance would be available

Desired

  • Previous HR administration and/ or recruitment experience
  • Working towards qualifications: CIPD or equivalent
  • Prior technical experience within an IT department would be advantageous
  • Experience working with HRIS systems

How to Apply

If you think you have the skills and experience, please click on the link provided and you will be redirected to the company’s website to complete your application.

Equal Opportunities Statement

We are committed to maintaining a workplace free from discrimination or harassment. We expect every member of the team to enable and maintain an inclusive environment where everyone is treated with respect and dignity. We are committed to providing equal employment opportunities to all qualified candidates and employees. We appoint, train, develop and promote on the basis of merit and ability. We examine our unconscious biases and take responsibility for always striving to create and uphold an environment where everyone feels welcome, respected and valued.

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