Facilities & Site Manager - The Prospect Building

Reporting to: General ManagerLocation: On site at The Prospect Building, BristolSalary: £35,000Working Hours: Monday-Friday, with some show work and weekend workOverviewResponsible for the maintenance and operational readiness of The Prospect Building, Bristol. This role focuses on upkeep, infrastructure management, preventative maintenance planning and fixing, and ensuring the venue remains safe, functional, and compliant.Facility & Site Maintenance:Oversee daily maintenance and checks of all facility systems including HVAC, electrical, plumbing, lighting, mechanical equipment, structural components, and production infrastructurePerform routine inspections of interior and exterior building conditions.Schedule and execute preventative maintenance tasks to reduce downtime and extend equipment life.Manage and maintain tools, equipment, and maintenance supplies inventory.Implement and manage sign in and out systemDevelop maintenance logs, service schedules, and operational checklists.Work with the General Manager and Project Lead to research, assess, and develop building upgrade and facility enhancement projects in line with the venue development and long-term goals, then coordinate and execute.Coordinate timelines, budgets, and contractor activities for renovation work ensuring minimal disruption.Safety:Communication and collaboration with the venue team and key contractors to ensure safety processes are embedded into all venue activity, and site safety information is clear and up to date.Keep up to date with all surveys/regulations/certifications (e.g. asbestos / FRA)Monitor and maintain fire protection systems, including alarms, extinguishers, sprinklers, and emergency signage.Inspect and maintain emergency exits, evacuation routes, and crowd-flow areas.Keep accurate safety records and documentation for inspections or permits.Vendor & Contractor Oversight:Source, hire, and manage contractors for specialised repairs (electricians, plumbers, structural engineers, etc.)Review work for quality, safety, and compliance with legislation and industry standards.Maintain positive, cost-effective vendor relationships and negotiate service agreements.Operational Readiness:Ensure the site is prepared for daily use, booking and managing the suppliers/staff to make this happen (e.g. cleaners, bins, sanitation, site crew, technical crew)Support setup of facility infrastructure when needed (e.g. fencing, signage, protective flooring, seating).Respond to facility-related issues quickly during operational hours.Manage locks, keys, access control, and security systems in coordination with GM and AMAAD.Budgeting & Resource Management:Assist with forecasting and managing the annual facility maintenance budget.Management payment of suppliers, site staff and utilitiesTrack expenses related to repairs, equipment, and services and ensure your own budget lines are not exceeded.Recommend cost-effective solutions and long-term maintenance strategies.Manage procurement of supplies, consumables, tools, and spare parts.REQUIREMENTS:EssentialProactive, practical, can-do outlook and approach to work4+ years of experience in facility, site, equipment or building management, maintenance, or repairs.Experience maintaining and fixing things (machines, equipment, vehicles)Willingness to be on site, this is not a work from home positionUnderstanding of equipment, facilities, venues, sites, and ideally events.Hands on attitude to oversee a dynamic environment with daily challenges.Safety conscious and compliance focussed.Ability to communicate with a range of people and work effectively as part of a small (but perfectly formed) teamAbility to work independently and handle hands-on repairs and DIYOrganisation, attention to detail, troubleshooting, problem solving, I.T and communication skills.Availability for some evenings, weekends, or emergency on-call needs as requiredDesirableFamiliarity with safety legislation (H&S at work act / CDM preferably but training can be provided)Experience preferably in an event space, venue, event site, or festivalAbility to read technical drawings, manuals, schematics, and building plans.Forklift, picker license.If interested, please email admin@prospectbristol.com with a cover letter and your C.V.Please note all applications will be reviewed in early January 2026. Applications close on Tuesday 6 January.