Document Controller
4 days ago
New Velindre Cancer Centre, Cardiff, Wales
As a Document Controller, you’ll play a pivotal role in our mission to create a state-of-the-art cancer center. Join our dynamic team and make a difference
BENEFITS
- 34 days Holiday
- Employee Assistance Programme: Access professional support when needed.
- Life Assurance (4x annual salary): Peace of mind for you and your loved ones.
- Pension Scheme: Secure your financial future.
- Cycle to Work Scheme: Promote health and sustainability.
- Eye Care Vouchers: Covering tests and glasses, including safety eyewear.
- Annual Health Checks: Regular health assessments with Randox Health, including half-yearly check-ins.
- Language Lessons: Improve your English or Spanish language skills.
- Enhanced Annual Leave: Enjoy additional time off.
- Company-Funded Training and Accreditations: Invest in your professional growth.
- Lighthouse Club Membership: Connect with industry peers.
- Tech Purchase Scheme: Access the latest technology.
- Discount Shopping Vouchers: Save on everyday purchases.
- Wellness Voucher Programme: Prioritize your well-being.
- SACYR Sports Club: Engage in sports, memberships, and sponsorships.
The Document Controller is responsible for ensuring all document management processes are followed including the intake, handling and storage of documentation for the project, maintaining the documentation records such as: design drawings, reports, registers, subcontractor communications, quality inspections and checks.
The role holder is required to support the accurate and timely submission of all submittals. Transmittals and other correspondence in the various CDE (control document environment) and provide distribution to project team, this includes other documentation in and out to the Client and/or subcontractors and the implementation of the Document Coding that has been set for the project assuring the correct organisation, file naming/ titling, revision level, etc. prior to the submission.
Main duties will include:
- Archive, update & maintain the drawing register to ensure that this is up-to-date.
- Communicate and collaborate with project managers.
- Submission of all submittals, transmittals.
- Establish a procedural framework: identify, collect, distribute and complete the controlled documents.
- Work with auditors to maintain ISO status.
- Maintaining various Project registers including but not limited to drawings, BIM models, compensation events, consents, notification transmittals etc.
- Ensure the information and document control system is implemented in compliance with the Client’s standard. And is updated to reflect revisions to those standards.
- Maintain a watchful and alert attitude toward Project Team meetings, developing routine reports and metrics to gauge a Project Team’s success
- Support of O&M manual templates.
- Maintenance of Health and Safety documentation and follow company procedures.
- Promote agile software, oversee and record its upgrades through protocol to make Document Control more effective.
- Prepare and input construction documents into Document systems and develop monthly reports and presentations.
- Sustain coordination and communication between contractor/s and management.
- Additional duties associated with the role as determined by the management.
ESSENTIAL CRITERIA
- 3 years’ experience in a similar role
- Previous Document Controller experience in engineering/ construction
- Demonstrated experience with the use of Adobe Acrobat and Document Control hardware and Software.
- Familiar with IT software, in particular the Microsoft suite, include Excel, Outlook, PowerPoint, Word.
- Ability to analyse and come to conclusions.
- Excellent time management, prioritisation & organisation skills.
- Ability to follow specific processes and procedures.
- Excellent Attention to detail.
- Ability to work in a busy environment.
- Problem-solving skills and creative thinking.
- Willingness to learn new skills and embrace emerging technology.
- Team working and influencing skills.
- Good listening skills. Written and verbal communication skills.
- Focused. Self-motivated with a proven track record of establishing great professional working relationships at all levels.
In return you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Cardiff our teams are truly global
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process.
Ready to be part of our transformative journey? Apply now and contribute to building a better future
#SacyrOnCourse
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