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Property and Estate Manager

3 months ago

Solihull, United Kingdom The Foundation of Lady Katherine Leveson Part time

The Foundation of Lady Katherine Leveson at Temple Balsall is seeking a Property & Estate Manager to lead our property team and ensure the safety, maintenance, and sustainability of our properties.

Role overview

This is a new and critical role and part of the senior management team. The postholder will develop, manage and deliver an ongoing property and estate management plan covering both repair, modernization and a preventative maintenance. The plan will cover the Foundation’s listed heritage buildings as well as its wider houses and estate assets.

The postholder will play a pivotal role in the future planning for the uses of the whole site.

Job Description and Key Responsibilities

Job Title: Property & Estate Manager

Reports to: Master of the Foundation, Rev’d Debbie Collins

Responsible for: Maintenance Manager, Maintenance Assistant

Key Relationships: Care Home Manager and team, Bailiff (CFO)

Salary: £20,000 per annum (for 20 hours / week = FTE £40,000)

Hours of work: 20 hours / week (excluding breaks). Some flexibility will be required to allow attendance at evening meetings and events.

Role Purpose

The core aspects are:-

  • Leadership in planning, structuring, resourcing and leading the property team (including grounds team and volunteers) to ensure that regular maintenance and specific projects and programmes of work are properly resourced and delivered
  • Managing the maintenance and conservation of the Foundation’s buildings (Care home, Court, almshouses, Old Hall, Temple house, residential properties and barns) and its wider site including the fabric, building services, engineering systems, utilities, equipment, and grounds.
  • Managing, monitoring and reporting on budgeted costs, spend and programme delivery; Preparing and proposing budgets
  • Effecting and managing a robust and proactive culture to meet statutory obligations in relation to Health & Safety, maintenance of listed buildings, contract management, etc ;
  • Embedding and driving sustainability.

Main Duties and Responsibilities

Property

  • Oversee maintenance, refurbishment and repair works to all Foundation owned properties;
  • Collaborate to develop and deliver a property management strategy to maximise income from the properties and an appropriate return on investment;
  • Develop and implement a strategic maintenance programme for all buildings;
  • Manage the contract with an Estate Management company;
  • Ensure that all work is carried out in line with the listing of the buildings concerned and that relevant permissions are obtained;
  • Ensure compliance with all relevant legislation, and devise and implement all appropriate policies, risk assessments and procedures

Management

  • Manage the Maintenance team, delegating responsibilities, agreeing personal objectives and measuring performance;
  • Manage, control and supervise the programmes of conservation, repair, routine maintenance schedules and ongoing refurbishment.
  • Prepare forward plan of conservation and maintenance
  • Ensure that there is a programme of regular maintenance & service of equipment and machinery on the Temple Balsall site.
  • Develop and implement a robust Energy Management Policy.

Stakeholder Engagement, Meetings and Committees

  • Report to the Governors (Trustees) via the Master regularly on plans and progress;
  • Represent the Foundation to expert property contractors and sub contractors.

Financial Management

  • Produce, manage and achieve a realistic budget;
  • Ensure value for money and high-quality work from contractors and suppliers, through tenders where necessary.

Contractors, Professional Advisors and External Liaison

  • Manage external contractors operating on site including all contracts, communications, risk assessments, quality and record keeping;
  • Work with professional advisors, providing and exchanging necessary information on plans, costs etc;
  • Manage the contractual relationship and performance monitoring of any consultants employed to manage the Foundation’s property investment portfolio

Additional responsibilities

  • Any other responsibilities as may reasonably be required;
  • Ensure professional skills are regularly updated through participation in training and development activities

Person Specification

Education / Qualifications

Essential:

  • Qualified in a relevant field of property maintenance / or management (trade professional or similar)

Desirable:

  • Degree in a relevant subject or discipline and/or Chartered Membership of an established professional association, e.g. CIOB, RICS or others

Skills/Aptitudes

Essential

  • Effective operational leader of the site-based maintenance team;
  • Budget preparation and monitoring skills;
  • Able to demonstrate strategic vision for the Foundation’s buildings, wider estate and rental properties;

Desirable

  • Knowledge and experience of improving sustainability whilst retaining traditional construction value

Knowledge/Experience

Essential

  • Significant experience in property industry;
  • Experience of maintenance programmes and refurbishment projects;
  • Experience in organising and planning projects, including management of contractors;
  • Knowledge of legislation and guidance relating to the built environment
  • Proven track record of budgeting and financial management of construction works and/or projects;
  • Effective experience of managing people;

Desirable

  • Experience of heritage sites and conservation

Personal Attributes

Essential

  • Proactive problem solver;
  • Excellent interpersonal skills;
  • Excellent written and spoken communication skills;
  • Excellent IT skills (particularly with spreadsheets);
  • Self-motivated;
  • Willing to work flexibly including occasional evening and weekend work

Desirable

  • Able to work at height / in confined spaces;

Recruitment Process

To apply please submit a CV and covering letter indicating your reasons for applying how you meet the person spe