Contract Administrator

3 weeks ago

Birmingham, United Kingdom HS2 Full time
Job Description

£22,300pa to c.£27,900pa depending on skills and experience. In addition, we offer flexible benefits fund of 15% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

MULTIPLE ROLES AVAILABLE - CAN BE BIRMINGHAM OR LONDON.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

The Contract Administrator role is a development opportunity to become an Assistant Commercial Manager, providing an introduction to commercial activities on capital infrastructure projects. It is responsible for providing administrative support to the commercial management team within HS2's Project Delivery organisation, assisting the commercial team with the delivery of the works.

About the role:
  • Maintain and update the contract management system and work with the delivery team to ensure communications are issued on behalf of HS2 to the Contractor.
  • Support the drafting of contract communications, assessment of payment applications and assessment of contract change.
  • Produce statistical reports on data sourced from the contract management system that assists in driving effective contract management behaviours.
  • Provide guidance and advice on the contract management system and, in time, lead training and refresher training.
  • Develop reporting templates to inform the project delivery team of their performance.
  • Actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

About you:

Skills:
  • Administration and Organisational Skills - including ability or willingness to learn to use databases and document control processes.
  • Capability to use standard desktop programmes such as Excel and Word.
  • Ability or willingness to learn to produce and manipulate a range of forecasting and numerical analysis tools including spreadsheets, pivot tables and databases.
  • Analysis skills - including compiling, assessing and analysing information and data reports to identify key issues.
  • Ability to use Excel spreadsheets, MS Word and PowerPoint or equivalent packages.
  • Effective verbal and written communication skills.
  • Personable approach in working with teams and individuals across the organisation.

Knowledge:
  • Knowledge or willingness to learn about contract control systems such as CEMAR or document management workflows,
  • Knowledge or willingness to learn about Contract account management,
  • Knowledge or willingness to learn about the construction and professional services contract forms.

Type of experience:
  • Experience of assessing and analysing information and reports to identify key issues.
  • Some experience of contract work is preferable, although not essential, with an enthusiasm and interest in pursuing a career in commercial management being key.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect. It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

We ask for a variety of detail in your online application, however we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert. Watch this video on how we remove bias in the recruitment process: Removing bias in the recruitment process - YouTube

Any applications received after the closing date will not be considered.About Us

High Speed 2 (HS2 Ltd) will be the UK's new high speed rail network. As well as improving capacity, the new scheme will shorten journey times between a number of Britain's major population centres, boost the economy and create thousands of jobs.

HS2 Ltd will create a skills legacy and develop a diverse range of talent. We aim to be a leader in EDI practice by creating a safe & inclusive working environment for all our staff - living our values of Safety, Respect, Integrity and Leadership.

In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

HS2 Ltd is also a safety-critical organisation. Employees are required to ensure reasonable care of their own and others' health and safety by taking personal responsibility for working to our 'Safe at Heart' programme principles and following safe working procedures at all times.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential.

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