Depot Operations and Health and Safety Administrator

We are currently recruiting for a reliable and experienced Depot Operations and Health and Safety Administrator to join our friendly and hardworking depot operations administration team. In this role you will work closely with the Depot Quality Manager (DQM) Distribution Centre Manager (DCM) General Manager (GM) and Depot Manager (DM) providing an administrative service in the area of our Self Employed Drivers (ODFS) and Health and Safety to ensure the processes are maintained to an excellent standard in line with company policyKey accountabilities will include;  Owner Driver Franchise (ODF)Administer the complete Owner Driver Franchise process daily which includes the input of authorised stops payment processing stop merging entering vehicle mileages to the portal and financial reconciliation to depot reportsOrder uniform and PPE conduct stock checks issue receipts and arrange for the cross charging of uniformConduct audits of the ODF portal for vehicle registrations expiry of contracts and new Driver Registration numbers are up to dateConduct investigations into missing hand held units called Saturns identify when last seen and contact the relevant self employed driverMaintain the administration of the Saturn Portal Health & Safety:Ensure contractor documents are signed (ad hoc and cross referenced against the defect book HS14) and all annual contract documents are in date and filedResponsible for logging all depot defects and managing the HS14 defect bookRequired to regularly review the depots list of Fire Marshalls First Aiders and FLT drivers and where necessary book training update posters and distributeAssist DQM with quality checks and update the depot HSE board as and when requiredResponsible for ensuring the the crew room HSE folder is up to date and that all HSE posters are displayedResponsible for keeping the depot fire log up to date and ensuring the scheduled checks are diarised and adhered toProvide cover for the duties of the Depot AdministratorCarry out such other duties as may reasonably be requested by the Management Team.Environmental:To assist the DQM with the accurate recording and reporting of the pollution incident response plan (PIRP) bi-annuallyTo assist the DQM with the maintenance of the depot ENV folder Qualifications : What were looking forYou will have proven and demonstrable experience of working in a fast paced administrative role ideally gained within the transport industry (but this is not essential).You will have strong analytical skills with an awareness of quality assurance and auditing.You will have strong communication skills with a confident telephone manner and have a willingness to go the extra mile to help your depot achieve ever-greater heights.Excellent administration skills with the ability to use Microsoft Office / G Suite programmesDemonstrate a high level of accuracy self-motivation and organisation Demonstrate the core DPD DNA values of Passion Respect Honesty Flexibility Caring and Accountability.Additional Information : About our benefits:We recognise that our people are at the heart of our business without them we wouldnt be able to deliver our award-winning service to millions of customers across the country each day. Its important to us that we demonstrate our recognition of you in providing you with more than just a salary and job stability. To name but a fewHoliday tradingEnhanced maternity and paternity package Free life assurance of 4 x salary on joining the pension schemeFree onsite car parking for all employeesHealth Kiosks visiting every locationVitality at WorkDiscounted shopping from 100s of retailers including up to 5% off supermarket shoppingMilestone Days off to celebrate with your family and friends For employees who regularly use a screen as part of their job we offer free eye tests and support with the cost of glassesJoining DPD can lead to not just a stable job but also a career. DPD prides itself on recognising and developing talent alongside a desire to promote from within. As a continually growing and evolving organisation we are proud to offer a great number of development and promotion opportunities. If you identify with our aims and values and can help us deliver our customers promises then this is the job for you Apply today. Remote Work : NoEmployment Type : Full-time Key Skills Anti Money Laundering,Food Service,AED,Beauty And Fashion,Accomodation,HTML Experience: years Vacancy: 1