Executive Office Administrator

2 weeks ago


Greater London, United Kingdom Victoria College of Arts and Design Full time

Company: Victoria College of Arts and Design

Job Title: Executive Office Administrator (Senior Management Team)

Reports to – VCAD Director

Location: ON-SITE, London, Canary Wharf

Salary Range: £30,000

Hours: Full Time (Monday to Friday)



Overview:


We are seeking a confident and highly professional Executive Office Administrator (Senior

Management Team) who will support the Senior Management Team at Victoria College of Arts &

Design. The position demands exceptional organisational skills, initiative, collaborative flexibility,

personal confidence and the ability to manage various responsibilities in a fast-paced higher

education setting.



Key Responsibilities:


Academic and Administrative Support


• Assist and oversee the preparation and formatting of appropriate management reports,

proposals, materials and presentations.

• Support the SMT’s work by carrying out internal and external research; gathering and

managing relevant data.

• Coordinate and Manage, as required, events, committees and Board meetings.

• Maintain records, timelines, and diaries regarding projects, deadlines, and regulatory

requirements.

• Oversee and maintain, as required, relevant calendars, diaries, communications, and

other appropriate VCAD oriented arrangements.

• Serve as a first point of contact for internal and external colleagues, students, clients and

business partners.

• Prepare agendas, collate and disseminate documents and take, manage and distribute

minutes of meetings.

• Professionally handle confidential files, documents and information. Ensuring full

compliance with all appropriate privacy policies, both internal and external.

• Assist, as appropriate, with Staff and Human Resources matters.

• Oversee, manage and develop various administrative processes to benefit the work of

the VCAD Senior Management Team.

• Provide general office support.



Qualifications and Experience - Essential (E) Desirable (D)


• Experience in responsible and professional administrative roles. (E)

• Excellent written and verbal communication skills. (E)

• Proficiency with Microsoft Office and other relevant digital platforms and tools. (E)

• Ability to work independently and prioritise tasks effectively. (E)

• Basic knowledge and understanding of academic structures and higher education

operations. (E)

• Experience supporting senior leadership in a commercially focussed business or

educational institution. (D)

• Right To Work in the UK



Benefits:


  • Annual leave (5.6 weeks) plus bank holidays.
  • Workplace pension scheme.
  • Company Sick Policy (from January 2025).
  • Statutory Sick Pay (SSP) (until December 2024).
  • Statutory maternity/paternity pays.
  • Career development opportunities
  • Training and self-development opportunities.
  • Gym membership discounts
  • Retail discount schemes
  • Cinema discounts
  • Grocery discounts
  • Cycle to work
  • Investing and savings opportunities
  • Financial wellbeing – personal debt advise.
  • Financial wellbeing education
  • My Mind Pal (mental fitness)

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