Project Management Office
1 month ago
The Project Management Office (PMO) Administrator is a key role within the PMO, responsible for supporting the PMO Manager and project managers in the administration, coordination, and governance of projects. This role ensures that the PMO runs efficiently by maintaining project documentation, tracking project performance, and ensuring that all PMO processes are adhered to. The ideal candidate will be highly organised, detail-oriented, and possess excellent communication and coordination skills.
Key Responsibilities
Administrative Support:
- Maintain and organise all project documentation, including project plans, schedules, risk logs, issue logs, and change requests.
- Preparation, maintenance and distribution of project reports, meeting agendas and recorded actions/updates.
- Schedule and coordinate project meetings, workshops, and reviews.
- Manage the PMO's calendar and ensure timely reminders for key milestones and deadlines.
Project Coordination:
- Monitor project timelines and progress, ensuring that project deliverables are on track.
- Track project budgets and expenditures, alerting the PMO Manager to any variances.
- Assist project managers in resource allocation and scheduling.
- Coordinate with various stakeholders to gather project status updates and prepare consolidated reports.
Governance and Compliance:
- Ensure adherence to company and PMO policies, standards, and methodologies.
- Support the implementation of project management best practices and continuous improvement initiatives.
- Maintain the PMO's repository of project management templates and tools.
- Conduct regular audits of project documentation to ensure compliance with PMO standards.
Communication and Stakeholder Management:
- Act as a central point of contact for project-related inquiries and communication.
- Facilitate communication between project teams, stakeholders, and senior management.
- Assist in the preparation of presentations and communication materials for project updates and reviews.
Experience
- Degree in business administration, project management, or a related field.
- Proven experience in project management administration and creating project documentation.
- Experience working in a finance regulated environment an advantage, but not essential
- Expertise in creation of ppt decks and presentations.
- Ability to manage multiple projects simultaneously and prioritise effectively.
- Highly organised with keen attention to detail
- Strong oral and written communication skills
- Ability to work in a team environment and independently
- Proficient in Microsoft Office Suite
Efficient Financing | Innovative Technology | Experiential Simplicity
Glow Services Inc aspires to be an outstanding employer and industry leader, creating an environment where our colleagues deliver what our clients and customers need.
Our core values are integral to our culture, and these are embedded throughout our decision making and goal setting processes, driving relationships with clients, customers and colleagues. This means:
- Ensuring total peace of mind for our customers and clients
- Excellence through exceeding expectations by being inquisitive and resourceful, identifying and managing risks along the way
- Innovation in telecoms services
- Integrity – we do what we say we will for all our stakeholders
- Passion – we love what we do and approach every engagement with energy, enthusiasm and determination
- Accountability with a fair and ethical approach to all our relationships
- Collaboration – with relationships based on trust and open communication, where everyone can perform at their best.
- Revolution – always thinking ahead, delivering change for maximum positive impact and longevity.
We seek to recruit a diverse team as we believe our values are best achieved by bringing together different points of view. Recruiting people from different backgrounds with different life experiences means we can constructively challenge each other’s thinking to achieve great results. Successful candidates will need to demonstrate their fit into this culture and be motivated to play a leading role in developing the team as a whole.
The statements contained in this position description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.
Some international travel may be required.
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