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Board Secretary - Bradford Council (Hybrid Working)

I am currently representing Bradford Council who are offering an initial temporary contract for a period of 3-6 Months with a view to be extended or offered a permanent position for the right candidate at a Rate of which is negotiable dependent upon experience.

We are looking for a Board Secretary you will be based at:

We are currently working with Bradford Council to help recruit for a Board Secretary

Main Duties

The company secretary will play a vital role in corporate administration, ensuring compliance with legal and regulatory requirements while maintaining high standards of corporate governance. Detailed below are the primary duties and responsibilities of a company secretary:

• To be responsible for scheduling and compiling agendas and required papers for formal Board and Committees including the recording of minutes, their distribution and the management of action trackers ensuring actions are completed in a timely manner.
• Ensure all Board and Committee corporate records and documents are appropriately developed, consulted upon, maintained, reviewed and updated including Standing Orders, Standing Financial Instructions, Schedule of matters reserved to the Board, Board and Committee Terms of Reference (TOR) and Board papers.
• To provide comprehensive personal assistant/secretarial, operational and organisational support to the Chair, Executive Directors and the Non-Executive Directors (NEDs) and to ensure the efficient operation of their different requirements and ensure the signoff of NEDs timesheets.
• Ensure all Board and Committees have 18 months of forward meetings planned to ensure strong attendance and that development days are diarised 18 months in advance.
• Facilitate good communication between the Board, Committees, Executive Leadership Team, Non-Executive Directors and the Executive/Personal Assistants.
• Take responsibility for the administration of the Trust, for example: maintaining records on Companies House, registers of members, directors, and secretaries, and file necessary documents with Companies House, such as annual tax returns and audit reports.
• Coordinate board member orientation and training sessions to enhance their understanding of the organisation's operations and responsibilities.
• Inform Companies House of any significant changes to the Trust, administration, directors or registered address.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Liaise with external regulators and advisers, such as legal advisors and auditors.
• Develop and oversee the systems that ensure the Trust complies with all applicable codes, in addition to its legal and statutory requirements.
• Logging details of the Trust's assets and liabilities and making changes to assurance/governance processes.
• Establish and maintain prompt effective contact and communication with internal and external stakeholders in all matters relating to the successful running of the board and committees.
• Execute and manage prompt, effective verbal and written communication/queries in a confidential, professional and sensitive manner preparing draft responses as necessary.

Skills

We are looking for applicants who can demonstrate that they meet the following requirements:

• Honours degree ideally in accountancy and finance, business and management or law or equivalent experience.
• Hold a recognised professional qualification in company secretarial practice or relevant field and/or willingness to undertake qualification.
• Experience of senior board level minute taking and maintaining accurate actions logs and records to ensure strong governance.
• Significant experience in a similar role within a public sector organisation or a regulated environment.
• Good written communication skills.
• Experience of producing high quality and accurate minutes, reports, which often reflect complex and sensitive issues and wider organisational documentation
• Excellent interpersonal skills and the ability to work well with people at all levels.
• Attention to detail and a well-organised approach to work, with a high degree of accuracy in document preparation and record-keeping.

• The ability to prioritise work, with minimum supervision in an organised efficient manner in order to maximise the effective use of both their own time and that of the Chair/Director or NED.
• Ability to use initiative compatible to the role and is able to multi-task whilst maintaining confidentiality at all levels at all times.

• The capability to work with numerical information, plus analytical and problem-solving skills.
• A diplomatic approach and the confidence to provide support to high-profile senior leaders within the organisation.

If you are looking for a new role or would like further information, please send across your up to date CV

If you know someone who would be a good fit for the role, please send over their contact details and get in touch, as we do offer a generous referral fee.

Look forward to speaking with you,