Philanthropy Administration Assistant

Contract: Full time, 35 hours per week   Salary: £22,394 - £24,476  Location: Burford, hybrid (2 days in the office a week)   Closing date: Sunday 7th December 2025   Interview date: w/c 15th December 2025   We’re looking for a proactive and relationship-focused Philanthropy Administration Assistant to join our Philanthropy team, which is responsible for raising significant income from individuals, trusts, and foundations. This is an exciting time to join the team as we develop new plans to attract more donors and ultimately help more pets.  More about the role  The Philanthropy Assistant will play a pivotal role by supporting the smooth running of the team’s income processing and stewardship activities, while also managing administrative and practical processes required to keep a busy remote working fundraising team running smoothly.   You will support the Philanthropy team by leading on ensuring fundraising collateral (leaflets, cards, letterheads, magazines etc.) are kept well stocked and available. As part of this you will oversee our donor mailing programmes, ensuring they are sent out on time and to agreed targets. You will also respond promptly to all incoming donor or stewardship enquiries and liaise with relationship owners where appropriate.  The Philanthropy Assistant will also support the Senior Philanthropy Manager and Head of Philanthropy in building and running results reports through our database.  About you  You will be an organised, resourceful individual with good time management skills and excellent attention to detail. You will work with a high degree of professionalism, confidentiality and discretion. It would be great if you also have an understanding of charitable individual giving programmes.  You’ll also play a key role in supporting the wider Philanthropy team by providing high-quality administrative and operational support. This includes income processing, accurate donor data management, and supporting compliance with data protection policies and fundraising best practice.  In this role you will enjoy being part of a small dynamic team whilst also working across various teams and building effective working relationships. You will have the ability to work well under pressure with excellent attention to detail and be able to prioritise work and meet deadlines.   This role requires someone who is confident with CRM systems and data analysis, and who understands the importance of compliance and best practice in donor stewardship.  We’re looking for someone who’s organised, flexible, and ready to take on a busy but rewarding role. You’ll need to be a great communicator, whether it’s over the phone, by email, or face-to-face, and have no trouble juggling tasks to meet deadlines in a fast-paced environment.   Above all, you share our commitment to Blue Cross values of compassion, courage, and inclusion.    Essential Qualifications, Skills, and Experience  Strong administration skills including stationery and fundraising collateral management.  Implementation of medium scale mailing programmes   Experience of using a CRM or other type of database   Experience of running reports and data analysis   Experience of developing collaborative working relationships with internal stakeholders   The ability to demonstrate and apply Blue Cross values of compassion, courage and inclusivity   Desirable Qualifications, Skills, and Experience  Strong understanding of Individual Giving fundraising principles  Experience or strong understanding of considerations when working with data legislation, eg GDPR   Experience of working in a fundraising role   Experience of working within an animal welfare charity   How to apply   Click the apply button below and complete the online application process before the closing date Sunday 7th December 2025.   We reserve the right to close this vacancy early should we receive an overwhelming response.     Blue Cross benefits   Our people are the most important part of delivering our purpose. If it weren’t for their amazing efforts and commitment, we wouldn’t be able to make the difference that we do today. In return, we want to provide you with the best working environment we can.   With a wide range of perks aimed at enhancing your life both inside and outside of work, you'll  thrive in a supportive and rewarding environment.  Our generous benefits package includes:   38 days per year, increasing to 43 with service (including bank holidays). For part-time roles, holiday entitlement is calculated pro-rata.  Pension scheme with enhanced employer contribution   Life assurance   Unlimited access to an employee assistance programme  Programmes for physical and mental wellbeing support  Free access to GP via MetLife  Recognition scheme  Annual volunteer days   Claim for professional fees  Charity worker discounts across a variety of retailers.   We want you to feel valued and supported throughout your career with us. For more details on our benefits and to see how we invest in our team, visit the 'Why Work for Us' page on our website.  To read more about the benefits Blue Cross has to offer, please visit the 'why work for us' page on our website.