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Procurement & Contracts Coordinator

2 months ago

Cwmbran, United Kingdom Reed Full time

REED Procurement are currently working with a growing company in Cwmbran who have offices across the UK. They are seeking a highly organised and detail-oriented Procurement and Contracts Coordinator to support their Procurement team. The successful candidate will play a key role in ensuring the smooth operation of procurement activities, focusing on administrative duties, maintaining records, and facilitating communication between their team and suppliers.

Day-to-Day Responsibilities:

  • Assist with the preparation and processing of purchase orders and documents in accordance with company policies and procedures.
  • Maintain and update supplier information such as qualifications, delivery times, product ranges, etc.
  • Coordinate with suppliers to confirm or modify product specifications, delivery dates, and costs.
  • Help to enforce procurement policies and procedures to ensure company-wide compliance.
  • Organise and maintain comprehensive procurement files, including records of purchases, pricing, and other important documentation.
  • Support the procurement team with the evaluation of proposals and bids to ensure they meet company requirements.
  • Communicate with internal departments to clarify procurement needs and specifications.
  • Track the status of requisitions, contracts, and orders to ensure timely delivery.
  • Calculate costs of orders and forward invoices to the appropriate accounts team.
  • Assist in the development of reports on procurement and contract activity to comply with company policy.
  • Resolve issues related to procurement administration in a timely and effective manner.

Required Skills & Qualifications:

  • Proven experience in an administrative role within procurement or a similar field.
  • Strong understanding of procurement procedures and documentation.
  • Excellent organisational skills with the ability to handle multiple tasks simultaneously.
  • Proficient in Microsoft Office Suite, particularly Excel, and any relevant procurement software.
  • Strong communication skills, both written and verbal.
  • Attention to detail and problem-solving abilities.