University Administrator

3 weeks ago

London, United Kingdom Hays Specialist Recruitment Limited Full time

Your new company

I am recruiting for a highly reputable Russell Group University based nearCentral London - this university specialises in public research.

Your new role

To provide a broad range of administrative support, including as course administrator for teaching on degrees and other programmes. Providing assistance to assigned faculty whilst working closely with members of the administrative team, within and outside the department, to provide high-quality experience to students, faculty and staff.

  • Provide secretarial and administrative support for assigned faculty members and academic visitors utilising office systems and Microsoft Office software as needed.
  • Diary Management, scheduling meetings and making travel arrangements for faculty members and visitors.
  • Processing expenses for faculty members and visitors to the school. Utilising the procurement and other accounting systems to assist with administering faculty budgets and all departmental cost centres
  • Effective, timely and accurate administrative support for all Degree Education and PhD courses offered by the department. This includes administrative support for virtual and hybrid teaching modes.
  • Liaison with the Central Services team and Programme Offices to ensure timely and accurate processing of grades, the administration of elective course examinations and all other elements of assessment.
  • Coordinate all areas of course administration including organising room bookings, catering and events, organising of speakers, gifts, catering.
  • Compilation and distribution of course outlines and binders, both online on Canvas and as hard copies, including procurement of teaching materials and administration of appropriate copyrights.
  • Assistance with in-class student assessment components and the invigilation process.
  • Other adhoc admin tasks as required in relation to the specific subject area courses as required.


What you'll need to succeed

  • Confident IT user and competent in use of Microsoft Excel and Word, Outlook and PowerPoint.
  • Excellent interpersonal and written and verbal communication skills. Commitment to providing an outstanding level of customer service.
  • Attention to detail is essential.
  • IT literate and competent in the use of databases, spreadsheets, Word and the World Wide Web.
  • Training will be given on in-house systems.
  • Experience of working in an international environment and an appreciation of cultural issues is desirable. Skilled at handling a busy workload, prioritising multiple deadlines, time management skills, proactive and proven ability to use initiative
  • Proven ability to have successful interactions with individuals at all levels: experience of working with senior executives, support staff, as well as working within a team and independently


What you'll get in return
Flexible working options are available. You MUST have experience within Higher Education, and need to be on less than a weeks' notice to be considered for this role.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays

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