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Property Secretary

2 months ago

Ashford, United Kingdom Insight Select Ltd Full time
Legal Secretary – PropertyAshford, Kent / £25,000 / PermanentMy client, a leader in the legal sector, are currently on the hunt to recruit a Legal Secretary to join their rapidly growing property team in their Ashford offices.The successful candidate will have exposure or passion for the property sector and will have similar work experience in a Law Firm.Key Responsibilities
  • Provide full secretarial support to the fee earner/solicitors within the team
  • Arranging appointments and meetings
  • Dealing with inbound customer telephone queries and face-to-face walk-ins
  • Coordinating diaries and managing client files prior to meetings
  • General administration duties such as filing and photocopying
Essential Skillset
  • Previous working experience in a Law Firm
  • Previous experience supporting the property team or a passion to get into property
  • Excellent communication skills, written and verbal
  • Proficient with Microsoft Packages
  • Friendly and personable
Package
  • Around £25,000
  • Ashford, Kent
  • Monday – Friday, 9am – 5pm
  • Free parking onsite
  • 25 days holiday plus bank holidays
Legal Secretary – PropertyAshford, Kent / £25,000 / PermanentSEPTEMBER 2024 Signed ……………………………………………………… Date……………………………….. The duties and responsibilities set out in this job description are for illustrative purposes only and are not exhaustive. KEY JOB RESPONSIBILITIES:  Providing full secretarial support to fee earners and department, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence by audio typing via the digital dictation system.  Using the Land Registry Portal, completing Land Registry returns, and submission of SDLT forms.  Filing, photocopying and opening/closing client files in a timely manner.  Maintaining and coordinating diaries and diary notes and reporting on these as necessary.  Regular consideration of client files and advising fee earners on any action required.  To provide ad hoc secretarial cover for sickness and holiday absences in the team when needed.  Participating in the Reception rota during busy times. GENERAL OBJECTIVES:  Compliance with the firm’s accounts and administrative disciplines and procedures.  To agree clear objectives linked to the Firm’s business plan and participate in the performance management system, assessing performance and giving feedback as relevant.  To have a personal development plan and evaluate the effect of training on achievement.  To clearly identify the standards and systems required to continually improve our customer service  To comply with all the Firm’s relevant policies and procedures  To ensure confidentiality on all appropriate matters and recognise that any breach of this confidentiality will be treated very seriously. JOB DESCRIPTION JOB TITLE: Legal Secretary DEPARTMENT: Residential Property OFFICE BASE: Ashford REPORTING TO: Partner MAIN JOB PURPOSE: To provide secretarial and administrative support to the Partner and department