Site Administrator

2 weeks ago

Grays, Thurrock, United Kingdom Airswift Full time

Position: Site Administrator

Location: Tilbury, Essex

Schedule: Monday – Thursday, 8:00 AM – 6:00 PM; Friday, half-day

Contract Duration: Minimum 12 months

Payment: PAYE

This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of the Projects.

Key Responsibilities for the job include:

  • Deliver a broad range of administrative services including document control and data input
  • Obtain supplier quotations, complete material requisitions for purchasing
  • Compile delivery dockets and complete GRNs (Goods received Notes)
  • Maintaining stock levels and purchasing of Equipment / Stationery for office
  • Receive, sort, and distribute incoming mail and packages
  • Completing Weekly time sheets from site for payroll purposes and agencies time-keeping records
  • Administering the site Plant and Tool Register
  • Assisting HR Department for onboarding personnel to site
  • Assisting HR Department with Training Management System
  • Participating in HSEQ Audits for ISO Purposes
  • Managing travel plans, appointments and agendas of senior site management
  • Assist managers and executives with administrative tasks
  • Prepare reports, presentations, and other documents as requested
  • Identify and resolve routine administrative problems
  • Assisting colleagues whenever possible
  • Adhoc assistance to all aspects of running an efficient and productive site office

Key Competencies:

  • Demonstrate a proactive approach and positive attitude
  • Good communication and interpersonal skills
  • Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.
  • Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
  • Ability to multitask and prioritize tasks effectively
  • Attention to detail and accuracy in work is essential
  • Familiarity with office equipment such as printers and copiers.

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