EA/office manager at brilliant Interior Design

2 days ago


Central London, United Kingdom Lavender Jones Recruitment Full time

This award winning interior design and architecture practice in London Bridge is looking for an experienced EA to join their studio team on a 1 year maternity contract. It requires someone who is personable, confident, proactive and approachable, and who can multi-task and prioritise. You will be critical in managing the admin team and ensuring the studio is running efficiently and supporting across events, HR, financial administration and much more. It’s a lovely wider team culture however the principal director, who you will be working closely with, is demanding and has high standards and as it’s a client focused business it can be pressurised at times with lots going on, so the role needs someone who is unflappable, resilient, calm, and solutions orientated.  This role is 5 days per week and based in their stunning offices in London Bridge.  The key responsibilities are as follows:

Responsibilities include (but are not limited to):

  • Working closely with Principal Director to ensure business administration is fully coordinated
  • Coordination and production of fee proposals, RFP’s and creation of bid/marketing proposals
  • Liaising with insurers and lawyers regarding client contracts HR and Recruitment administration
  • Financial administration, including preparation of monthly invoices and associated letters/schedules
  • Overseeing and liaising with IT (external consultant) 
  • Review and renewal of all office insurance policies
  • Adhoc office projects
  • Adhoc event coordination – internal and external
  • Monthly expenses 
  • Management of administration team including Office Manager, Studio Coordinator, Team and Marketing Assistant and Studio Runner  

They’d like someone with EA/OM experience in property or interior design so they can hit the ground running. Additionally, a creative mindset, a can-do attitude, excellent grammar and attention to detail is key and they need someone who can manage a team but who is also prepared to muck in themselves. Some previous exposure to HR would be advantageous and whilst it’s a bonus if you know the industry and can support on proposals and bids this is not a prerequisite as other members of the team can cover this.  

 

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants. 

 



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