Sales and Purchase Ledger Manager

2 weeks ago

Oxford, Oxfordshire, United Kingdom Ethical Property Company Full time

Sales and Purchase Ledger Manager
Salary: 32,000 Per annum
Contract: Permanent, Full time
Working hours: 37.5 hours a week, Monday to Friday
Location: Oxford
Closing date: Thursday 13 March, noon

About Ethical Property

Founded 25 years ago, the Ethical Property Company provides affordable workspaces to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society. From humble beginnings, the company has grown steadily and now owns or manages 17 centres across the UK providing office, retail and conference space to over 1,000 social change organisations. Flexible leasing arrangements provide our tenants with long-term security and working alongside like-minded organisations offers them influence-enhancing networking opportunities. The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester. Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable, and flexible space managed in a transparent and supportive way.

The Post

The Sales and Purchase Ledger Manager role will be responsible for the management of the EPC accounts payable and accounts receivable functions for EPC, Resource for London (RfL) and The Social Justice and Human Rights Centre (SJC). The postholder will:

  1. Manage the workflow for the Finance Assistants supporting all three organisations.
  2. Ensure all monthly and weekly tasks are completed by the Finance Assistants in line with team procedures.
  3. Ensure all Finance Assistants are cross-trained on all functions to cover high workloads and absences.
  4. Continuous review and improvement of internal processes in consultation with colleagues, to improve the services we provide to tenants.
  5. Complete monthly supervisions of Finance Assistants.

The Sales and Purchase Ledger Manager will report to the Finance Manager.

Finance Responsibilities

Using accounting software Quickbooks and Sage Intacct.

Purchase ledger
Ensure all purchase invoices are processed within the existing procedures, including coding, posting to the accounting system, obtaining authorisation, preparing invoices for payment by BACS, sending out remittances.
Liaise with the finance team and budget holders to ensure accurate invoice coding.
Management of the purchase ledger, including allocation of payments, supplier statement reconciliations, supplier queries.
Posting credit card analysis for all business credit card holders.
Dealing with internal queries from colleagues on invoices and payments.
Ensure all purchase ledger paperwork is scanned and filed.

Sales ledger
Ensuring sales invoices are raised for rent, management of monthly tenant recharges, raising booking invoices for meeting and conference rooms, and any ad hoc sales invoices as required.
Ensure invoice entries for conference and meeting room bookings are uploaded to the finance system from the booking system.
Applying tenant changes, tenant move-in / out. Management of tenant deposits.
Management of the ledger, including allocation of receipts, customer statements,
Credit control working with the Finance Assistant, supply debtor reports to the Finance Manager and relevant Centre Manager and Conference Sales Co-ordinator on a monthly basis. Working to resolving outstanding debt in a timely manner.
Responding to tenant queries in a timely manner.
Ensure all sales ledger paperwork is scanned and filed.

Bank and cash (Resource for London and The Foundry)
Posting bank payments and bank receipts.
Management of purchase ledger and payment runs.
Filing bank statements and other paperwork.

Management of two part-time finance assistants
Regular supervisions with direct reports
Support training and development of direct reports.

Person Specification

Personal competencies and skills:
Collaborative approach with strong teamwork skills.
Customer-focused approach to providing a finance service.
A high level of personal organisation.

Essential skills and experience:
AAT part qualified or passed finalist.
Significant experience in running finance ledgers (sales, purchase and bank).
Ability to act quickly and effectively using their own initiative.
Meticulous attention to detail.
Good organisational skills and the ability to prioritise work, multi-task and remain flexible.
Ability to work under pressure and to tight deadlines.
Excellent communication skills at all levels.
To be able to work alone and as part of a wider team.
To be trustworthy, personable and reliable.
A commitment to provide a good service to our tenants, suppliers and colleagues.
Excellent IT skills, including computerised accounts packages and Microsoft Office - at least to intermediate level in Excel.
A commitment to social and environmental issues.

Contractual Details
The working hours will be between 9 am- 5 pm and is flexible according to business needs. Two days a week can be worked remotely if preferred. The salary will be 32,000 a year depending on skills and experience.

Benefits include 25 days holiday entitlement, in addition to all public bank holidays. We offer a 3% to 7% company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.

Click Apply to be emailed information about how to complete your application.

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