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Executive Assistant

2 months ago

Stretford, United Kingdom Fieldfisher Full time

Based across London, Manchester and Belfast, our Personal Injury and Medical Negligence team work for claimants throughout the UK and also act on behalf of claimants living abroad. They are highly regarded for their depth of knowledge and breadth of experience.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Manchester offices, please visit our website.

What to expect?

  • Receiving and responding to emails both internally and externally promptly
  • Diary management - Pro-actively checking and take appropriate actions
  • E-mail management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
  • Drafting fee earners emails to clients, experts etc
  • Organising conference with counsel meetings with multiple attendees
  • Compiling bundles
  • Booking interpreters for medico-legal appointments and other appointments (if a taxi account has not yet been set up by the Case Manager)
  • Booking taxis via reception for clients for medico-legal appointments
  • Updating experts' trackers, to include diarising in calendar and two weeks beforehand for LOI to be done
  • Drafting Forms of Authorities
  • Delegate work to the relevant support team e.g Document Production, Practice Administration to ensure that PA time is maximised
  • Updating medical records trackers when records received
  • Updating rehab records, rehab spreadsheets and dealing with rehab payments
  • Dealing with rent payments for clients
  • Dealing with damages payments for clients
  • Setting up Extranet/Workshare files
  • Drafting Claims Forms, Application Notices etc
  • Collating documentation re. Bill of Costs and drawing up Notices of Commencements
  • Updating schedule of damages
  • File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Communicate regularly with fee earners to ensure that both parties are clear on priorities and what is on the 'to do' list
  • Proactive client liaison including take messages, pass on information and deal with simple queries
  • Organising transport, accommodation and related documentation for international travel as required
  • Produce itinerary as appropriate
  • Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
  • Any additional ad hoc tasks as required

A bit about you

  • Experienced Legal Secretary/PA within Litigation with a minimum of 3 years' experience.
  • Must possess excellent diary management, organisation and prioritisation skills.
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm.
  • Must work well as part of a team.
  • Must be a competent, fast and accurate typist.
  • Must be competent at producing legal documents to a high standard.
  • Professional telephone manner and the ability to accurately record and pass on messages.
  • Sound technical skills in the following areas:
  • Microsoft Office IT skills - Word, Excel, PowerPoint, Publisher, Outlook (Fieldfisher uses Microsoft 2010).
  • Proven document or case management skills (Fieldfisher use Worksite).
  • Proven experience of using a legal computerised finance system.

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.

Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafés. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more.

We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas.

We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself