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Bids & Proposals Manager
3 months ago
Overview:
Our client is a project delivery firm specialising in complex projects and alternative project delivery methods. They are an integrated multi-disciplinary team of project managers, architects, engineers, construction management experts, and entertainment professionals providing specialist management and construction services globally.
Join a dynamic and innovative start-up, rapidly gaining recognition for delivering cutting-edge solutions in project management, engineering, and consulting across various sectors. This company prides itself on its agile approach, fostering a culture of collaboration, creativity, and excellence. With a focus on sustainable practices and leveraging advanced technologies, they are dedicated to transforming ideas into impactful projects worldwide.
Their portfolio includes high-profile projects such as international sports stadiums, modular stadium extensions, and iconic event pavilions. These projects showcase their expertise in planning, design, management, and construction delivery, particularly in the realm of modular sports facilities.
Role Summary
The Bid and Proposals manager will support the SVP Business Development and the wider team in securing new projects globally.
Key Responsibilities
- Research and identify potential projects through various channels like public tenders, private invitations, and market analysis
- Analyse Requests for Information (RFIs) or Requests for Proposals (RFPs) to determine their feasibility and fit with the company’s services and capabilities
- Present bids to the SVP and wider SLT to pursue based on strategic alignment, potential profitability and resource availability
- Collaborate across the business (e.g. BD, strategy, finance, commercial, operations) to gather the necessary information and inputs for the proposal.
- Create comprehensive and compelling proposals that meet the client's requirements in collaboration with teams
- Support the development of accurate cost estimates and budgets for the proposals
- Attend pre-bid meetings, site visits, and client presentations to gain a better understanding of project requirements and establish relationships
- Manage and respond to client queries and requests for clarifications during the bidding process.
- Gather and incorporate feedback from previous bids to continuously improve proposal quality.
- Identify and assess potential risks associated with the bid and proposed project as well as identify mitigation responses to risks
- Keep detailed records of all proposals, bid documents, correspondence, and feedback
- Maintain and update a database of bid submissions and outcomes for future reference and strategic planning.
- Continuously seek ways to improve the bidding and proposal development process and document this
- Train and mentor team members on best practices and new methodologies in bid and proposal management.
Work Engagements:
- Internal relationships/Directors/C-Suite
- Client contacts
- Design Consultants
- Contractors
- External Stakeholders
Work Conditions
- Hybrid/Flexible
Education and Certifications:
- Proven experience in managing the bid and proposal process, ideally within the construction sector.
- A bachelors degree in construction management, civil engineering, business administration, or a related field. (Desired)
- Certifications in project management or bid management (Advantageous)
Desired Experience and Skills
- Proficient in writing clear, concise, and compelling proposals
- Strong ability to develop accurate and detailed cost estimates and possess financial acumen as well as understanding of forecasting and cost management.
- Proficient in setting timelines, coordinating tasks where required, and meeting deadlines.
- Understanding of construction processes, methodologies, and industry standards
- Ability to identify, analyse, and mitigate risks associated with bids and projects.
- Competent in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Proficient in using Indesign and Creative Suite
- Ability to maintain and update software related to contacts, bids and proposals (such as Hubspot)
- Experience of using and bidding using US federal (e.g. SAM) and UK government (Crown Commercial Services) portals is desirable
- Experience in engaging with clients, understanding their needs, and building strong relationships in support of business development as required
