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Team Assistant
2 months ago
Robert Half are currently recruiting for a Interim Team PA based near Bank for a 3 month contract. You will be supporting a team of 4 including the MD. This is for a Financial Services Business.
Role objective:
The Team Personal Assistant role within a growing specialist asset management company working specifically for the Managing Director of Housing and the team, the successful applicant will be intelligent and professional. They will be a team player with a 'can do' attitude who is prepared to get involved in multiple aspects of the business, including administrative support, marketing and investor relations support and office management.
Key Responsibilities:
- Provide support to a team of up to 4, including the MD
- Diary management
- Collating and distributing papers for meetings
- Travel bookings
- Collating and filing expense
- Minute taking where required - type up and distribute
- Event planning and execution - for internal & client company events
- Answering & screening telephone calls, including the main telephone office line
- Provide support where required in the following areas: CRM, marketing materials preparation
- Co-ordinate divisional projects and tasks as required
- Liaise with clients - internal & external business guests, IT, Marketing and HR teams
- Liaising with other executives on behalf of immediate team
- Managing data bases and filing systems
- Ad-hoc project & research work as required
- General office administrative work, as required
- Provide PA cover for planned and unplanned absence
- Wider office support including rotation cover for breaks, planned & unplanned leave for the Receptionist
- Collating and distributing papers for meetings
- Travel bookings
- Collating and filing expenses
- Minute taking where required - type up and distribute
- Event planning and execution - for internal & client company events
- Answering & screening telephone calls, including the main telephone office
- Provide support where required in the following areas: CRM, marketing materials preparation
- Co-ordinate divisional projects and tasks as required
- Liaise with clients - internal & external business guests, IT, Marketing and HR team
- Liaising with other executives on behalf of immediate team
- Managing data bases and filing system
- Ad-hoc project & research work as required
- General office administrative work, as required
- Provide PA cover for planned and unplanned absence
- Wider office support including rotation cover for breaks, planned & unplanned leave for the Receptionist Skills & experience
Skills & Experience:
- Technology skills. Microsoft Office Suite (Outlook, Word, Excel & PowerPoint)
- Knowledge of standard procedures and practices in an office
- Solid previous experience as a PA, ideally from the finance sector ideal (PE, hedge fund, HNWs
- Excellent personal/communication skills - able to speak to different stakeholders both internal and external
- Minute taking
Personal attributes:
- Ability to work effectively under continuing pressure and possible interruptions
- Strong work ethic and high attention to detail
- Excellent planning and organisational skills
- Flexible and able to work well as part of a team
- Ability to adapt within a fast-paced environment
- Excellent communication skills - written & spoken
- Excellent telephone manner
- Proactive & "can-do" attitude
- Highly presentable and articulate
- Keeps an open mind and approaches work in a flexible way
- Ability to maintain a cooperative relationship with other staff
- Resourceful, with a positive and professional attitude; highly skilled in using discretion with regard to confidential matter
- Strong client service orientation
- Professional, friendly
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: gb/en/privacy-notice
Security alert: scammers are currently targeting jobseekers. Robert Half do not ask candidates for a fee or request candidates to send applications through instant messaging services such as WhatsApp or Telegram. Learn how to protect yourself by visiting our website: gb/en/how-spot-recruitment-scams-and-protect-yourself
