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Shutdown Administrator

3 months ago

StocktononTees, United Kingdom NES Fircroft Full time

Shutdowns, Turnarounds & Outages (STO) Administrator (Contract)


ConocoPhillips are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We are grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.


Job Summary

Teesside Operations


The ConocoPhillips Norsea Terminal, located in Teesside at the mouth of the river Tees, is a crude oil reception, processing, storage, and trans-shipment installation. The terminal also fractionates natural gas liquids into ethane, propane, and butane.

The terminal’s success is built on its high performing workforce and can provide opportunities throughout your career to progress and continually develop. With ongoing production from Ekofisk and Eldfisk, other redeveloped fields and new exploration projects in the works, the future looks bright as we prepare for a lifetime to 2050.


Reporting to the STO Team Leader, the successful candidate will provide document control and administration support to the STO and completions process, with the close out of projects, MOC’s and flange management.




Job Description

Primary Role Objectives


STO Administration

Provide administrative support to the shutdown team

Maintain and regularly update STO documentation

Transferring information from job cards to control register and keeping up to date with changes

Setting up and maintaining hyperlinks to other documents, (e.g. individual job cards, pressure test procedures, lift plans, Ops procedures, etc.)

Maintain action log and TQ registers, logging responses/actions and highlight due dates approaching to owner

Produce and distribute minutes from key meetings and update action log accordingly

Provide communications support within STO and the wider organisation


Document Control

Provide document control support to the shutdown team

Focal point for the control of shutdown documentation and correspondence

Maintain Project Electronic Document Management System’s in line with CoP procedures including master document registers and document numbering

Control flow of documents & information (in and out) for internal resources and 3rd parties utilising transmittals

Manage vendor document trackers to ensure all comments and approvals are controlled within specific timescales

Create and transmit work/commissioning control packs to the SD workforce


Completions, Commissioning & Close Out

Support completions activity maintaining registers and other QA documents such as sign off sheets

Focal point for joint and instrument tag returns and maintaining associated registers

Produce completion packs incorporating associated documentation



Skills, Experience & Competencies


Basic Requirements

Experience in electronic document control (PIMS or equivalent)

Experience of maintaining project control registers

Experience of distributing and controlling documentation

Experience of creating and maintaining action logs

Experience of producing progress reports and meeting minutes

Effective time and workload management

Strong verbal and written communication skills

Ability to function well within a team environment


Preferred Requirements:

Experience in the oil & gas industry or other regulated industry

Experience working with SharePoint and MS office or equivalent