C-Suite Executive Assistant

1 month ago


Central London, United Kingdom Angela Mortimer Plc - International Division Full time

C-suite Executive Assistant

In an investment firm

Small office based in the West End 

Hybrid working available

 

They are looking for a proactive EA support to the CEO and manage the day-to-day administration of the office.

 

The role is split into EA duties and Office Management:

EA duties:

  • Extensive multi time zone diary management
  • Local and International travel coordination – itineraries, transport, visas
  • Meeting preparation
  • Scheduling video conferencing
  • Legal document filing
  • Monthly expenses preparation
  • Organising catering

 

Office Management:

  • Day to day operational office management
  • Facilities issues resolution
  • IT coordination
  • H&S Compliance
  • Fielding calls for main office line
  • Ordering stock for the office
  • External suppliers contract management
  • Managing starter/leaver process
  • Desk / layout planning

 

The ideal candidate

  • EA experience working with C-suite, including previous experience supporting multiple senior executives
  • Professional services background – finance/ legal/ investment
  • Excellent verbal and written communication skills
  • Natural multitasker with the ability to prioritise
  • Proactive, strong organisational skills, regularly act on own initiative and a keen eye for detail
  • Personal attributes: intuitive, proactive, flexible ‘can-do' attitude, 'no job too big or small', Intelligent and switched on.

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