C-Suite Executive Assistant
1 month ago
C-suite Executive Assistant
In an investment firm
Small office based in the West End
Hybrid working available
They are looking for a proactive EA support to the CEO and manage the day-to-day administration of the office.
The role is split into EA duties and Office Management:
EA duties:
- Extensive multi time zone diary management
- Local and International travel coordination – itineraries, transport, visas
- Meeting preparation
- Scheduling video conferencing
- Legal document filing
- Monthly expenses preparation
- Organising catering
Office Management:
- Day to day operational office management
- Facilities issues resolution
- IT coordination
- H&S Compliance
- Fielding calls for main office line
- Ordering stock for the office
- External suppliers contract management
- Managing starter/leaver process
- Desk / layout planning
The ideal candidate
- EA experience working with C-suite, including previous experience supporting multiple senior executives
- Professional services background – finance/ legal/ investment
- Excellent verbal and written communication skills
- Natural multitasker with the ability to prioritise
- Proactive, strong organisational skills, regularly act on own initiative and a keen eye for detail
- Personal attributes: intuitive, proactive, flexible ‘can-do' attitude, 'no job too big or small', Intelligent and switched on.
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