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Auction Operations Manager
3 months ago
Auction Operations Manager - Central London - Circa £50k - Initial 6 Month Contract (To be extended)
Our client is a well established, international agency with an excellent reputation. They are now looking for an experienced paralegal or PA who is looking for the next step in their career. Their office in Central London.
Co-ordinating out going communications, incoming documentation and being one of the main points of contact for auction day buyers, obtaining the correct ID documents, sending onto compliance, updating Monday.com with the latest updates. Taking views as required on deposit requests and non standard checks as necessary.
• Preparing, signing and sending of contracts - includes the raising of the sale memos, sending via DocuSign and ultimate circulation of contracts to relevant parties.
• Delegating and/or conducting pre and post auction compliance checks, deposit requests and the contractual process.
• Signing of auction day contracts - making sure all the documentation within is correct, overseeing amendments if required.
• Checking the bank account for incoming payments, being a second authoriser for outgoing payments and creation of new templates as required.
• The ability to raise purchase orders, invoices, receipts and credit notes if required.
• Being a point of contact for sellers, purchasers and their solicitors. Answering questions, providing assistance. This might include the sending of legal packs, coordinating the receipt of updated information and managing completions.
• Approving bidders and maintaining the auctions and bidding inboxes
• Answering the auction landline phone to general enquires assisting or redirecting the call as required.
• Monitoring workload of the Team Assistant’s in order to ensure all tasks are accurately completed in appropriate time frames.
Flagging difficulties such as potential changing work load patterns to appropriate Directors.
• Assisting from time to time with the design and delivery of further technological improvements to increase efficiency within the team
Hours: Monday to Friday 9am-5:30pm
Salary: Circa £50k
Please apply today and we will contact all successful applicants within 48 hours
