Property Finance Assistant

4 days ago

Manchester, United Kingdom Grade A Alternative Full time

The company


A boutique family office specialising in commercial property in Manchester. With a team of 20, they have developed a unique and diverse portfolio of commercial properties, offering tenants alternative office, retail, and hospitality spaces. Focusing on Manchester's "hidden gems," the company has carefully restored some of the city's most iconic buildings, ensuring each development meets the highest standards of quality and sustainability.


Their portfolio is currently comprised of 12 commercial properties as well as a number of residential properties.


The Role


Overview


We are seeking a dedicated and reliable Property Finance Assistant to join our Accounts team and support the Finance Manager with purchase ledgers, ensuring accurate and timely processing of supplier invoices, reconciliation of accounts, and assisting with the smooth running of the finance department.


The ideal candidate will have a strong background in finance and the ability to handle high volumes of purchase ledger processing. He / she will have good interpersonal skills, excellent attention to detail and be happy to fit into a close-knit office with a can-do attitude.


Key Responsibilities


1. Purchase Ledger

  • Manage a high volume of purchase ledger processing efficiently for the company's 12 properties
  • Check and code supplier invoices against delivery notes and price lists
  • Ensure all invoices are coded to preset budgets


2. Supplier Statements and Account Reconciliations

  • Perform regular supplier statement reconciliations.
  • Resolve any queries related to supplier accounts promptly and accurately.


3. Bank Reconciliation

  • Review 21 bank accounts daily.
  • Reconcile and finalise bank accounts on a monthly basis.
  • Reconcile the purchase ledger control account to the general ledger.
  • Investigate and resolve any discrepancies or unallocated payments.


4. Month-End Duties

  • Assist with month-end processes, including accruals and prepayments.
  • Ensure the purchase ledger is closed accurately and on time.


Whilst the main focus of the role will be owning the Purchase Ledger function, there is scope for the successful candidate to support in other areas of finance such as:


5. Intracompany and tenant Recharging

6. Expense Claims Processing

7. Credit Control, including debtor letters and calls.

8. Service Charge Accounting

9. Utilities Reconciliation and Recharging

10. Support with any other reasonable duties required by the Finance Manager including but not limited to

  • VAT Reporting and Submissions
  • Year-End Financial Reporting
  • P&L and Balance Sheet Reporting
  • Quarterly Management Reports


Qualifications


  • AAT Qualification is preferred
  • Experience in property finance or a similar role is an advantage
  • Strong understanding of purchase ledger processing and bank reconciliation.
  • Proficiency in property software and Microsoft Excel. (Propman would be an advantage.)
  • Excellent attention to detail and problem-solving skills.
  • Ability to work autonomously as well as part of a team.
  • Effective at handling a high volume of transactions and can meet deadlines. Knowledge of VAT reporting and service charge accounting is highly desirable.


Employment Details


  • Location: Manchester, office-based
  • Position Type: Full-time
  • Salary: Competitive, based on experience


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