Assistant Office Manager

2 weeks ago

Leeds, United Kingdom Office Angels Full time

Are you an organised and proactive individual looking to kick-start your career as an Assistant Office Manager? Our client, a small, specialist business in need of administrative support, is seeking a talented individual to join their team. This is a fantastic opportunity for someone who is ready to take on a challenging and varied role in a fast-paced environment.

Responsibilities:

  • Assist with office management duties, including paying invoices and updating spreadsheets.
  • Input timesheets and generate reports from the time recording system.
  • Produce invoices and reconcile sales ledger on a regular basis.
  • Handle VAT returns and ensure they are filed accurately.
  • Manage the day-to-day operations of the office, including insurance and facilities management.
  • Negotiate contracts with suppliers, ensuring cost-effective solutions.
  • Maintain an up-to-date client database.

As an Assistant Office Manager, you will also take on administrative duties, providing essential support to the team:

  • Answer and redirect phone calls, taking messages as necessary.
  • Handle incoming and outgoing mail and prepare client letters.
  • Perform necessary client checks on various systems.
  • Manage the inbox and schedule for senior staff members.
  • Conduct research and assist with document preparation.
  • Coordinate meetings and attend as required.
  • Take care of general office administration tasks, such as ordering supplies and archiving documents.

Requirements:

  • Excellent organisational and time management skills.
  • Strong attention to detail and the ability to prioritise tasks effectively.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Excellent communication and interpersonal skills.
  • Previous experience in a similar administrative role would be an advantage.
  • A proactive and positive attitude, with the ability to work well under pressure.

In return, our client offers a salary range of £23,000 to £25,000 per year, as well as a supportive and friendly working environment. This is a permanent, full-time position, providing stability and room for growth within the organisation.

If you are ready to step into a challenging and rewarding role as an Assistant Office Manager, apply now with your updated CV. Join our client's team and make a valuable contribution to their success.

Office Angels is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

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