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Army - Military Pay and Admin Officer
3 months ago
Job summary
The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such using data to aid understanding of our workforce is vital.�
Headquarters 160th (Welsh) Brigade is a Regional Point of Contact (RPOC) employing over 100 staff throughout our area of responsibility. We are the Army's connection to the government and society of Wales; it is the tactical Brigade for planning and delivery of UK Ops within Wales, the lead for administration to soldiers and their families and to provide a Firm Base for the Army across Wales.
Ours is a diverse workforce, with roles including trainers, logistics, security, storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.
The Administration Officers are responsible to the Office Manager, ensuring the key areas of responsibility are executed smoothly and efficiently. They are the first point of contact for Service Persons regarding to HR, Pay, Allowances and Documentation queries, providing support, advice and guidance to assist personnel assigned to HQ 160th (Welsh) Bde.
Job description
Responsible for the maintenance of military pay and allowances in accordance with regulations as well as the Audit, for Regular and Reserve service personnel within HQ 160th (Welsh) Bde.�
Monitor assignment orders and ensure personnel are taken on strength in a timely manner, ascertaining circumstances in order to allocate the correct allowances.�Recording all episodes of Separated Service and applying appropriate�������������� temporary allowances.
Maintaining, amending and monitoring allowances issued in accordance with regulations and Joint Service Publications.�Maintaining appropriate electronic registers.�Generation and analysis of various monthly management checks and reports, cross checking information and taking appropriate action where necessary to ensure personnel details held are complete and correct.
Point of Contact (POC) for all group travel and accommodation bookings using mandated service sources. This includes all Adventurous Training, Winter Sports, Battlefield Studies and Tours.
Management of both records and personnel with regard to the following:
LeaveCompetenciesWillsNext of Kin (NOK) & Emergency Contacts (EC)PassportsOperational Stress Management (OSM)Personal Details/Documentation�Initiate and process applications for Honours and Awards, ensuring eligibility is met and update database as necessary.
Authorise expense claims where appropriate, ensuring eligibility and adherence to regulations.� Assist Service personnel with the input of these claims.
Manage and issue eyecare vouchers ensuring stock levels are maintained and documentary records are accurate.
Responsible for the accurate processing of HQ Reserve Forces pay via PPS (Payment Processing System) in accordance with the Regulations.
Assist the Unit Briefing Officer (UBO) with administration in respect of resettlement and termination of HQ and satelitte unit personnel.� Monitor and manage end to end process.
Person specification
We are looking for self-motivated individuals with excellent interpersonal abilities who have experience of using a variety of management information systems and who can adapt easily to changing priorities.Behaviours
We'll assess you against these behaviours during the selection process:
Delivering at PaceSeeing the Big PictureCommunicating and InfluencingWe only ask for evidence of these behaviours on your application form:
Delivering at PaceBenefits
Alongside your salary of �24,985, Ministry of Defence contributes �6,745 towards you being a member of the Civil Service Defined Benefit Pension scheme.The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.
Other benefits for Army civil servants include:�
25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years� servicePersonal and professional development of skillsAccess to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.Enhanced parental and adoption leave6 days special leave per year which can be used for volunteering activitiesLearning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%On site parking and use of on site gym available.We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
Where business needs allow, some roles may be suitable for a combination of office and home-based working.� This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at .
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey � we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
