Executive Assistant London

1 week ago

London, United Kingdom Foreign, Commonwealth & Development Office Full time

Job summary

We lead the UK�s diplomatic, development and consular work around the world. We employ around 17,000 staff in our global network of 281 offices worldwide.

Our UK-based staff work in King Charles Street in London, Abercrombie House in East Kilbride and in Milton Keynes.

We are looking to recruit talented and enthusiastic individuals to join the FCDO Private Office Directorate (POD) Rotation Scheme. These roles are varied and rewarding, offering an exciting opportunity to see policy-making at the highest level and gain an understanding of how Parliament works. We aim to provide a top-quality service to Ministers and senior officials, in order to deliver UK foreign and development policy priorities.

The successful candidates will get the chance to work on top HMG international priorities, providing an opportunity to get to know the FCDO from the heart of the organisation, giving an unrivalled view of the range of the department�s work.� They will learn how to formulate policy and develop crucial knowledge, skills and behaviours to become a policy professional.

Job description

Roles and Responsibilities

Executive Assistants provide a mix of policy support and professional office administration. POD will configure the roles to meet specific business needs.� The list below is not exhaustive and gives an indication of what roles typically include:��

��

Diary Manager: Maintaining oversight of all appointments, including meetings with foreign governments, cross-government meetings, and overseas travel.�

�

Office Manager: Responsible for the smooth day-to-day running of the office, having oversight of all central administrative functions.���

�

Attach�: Leading Private Office�s relationship with the Correspondence team and responsible for timely responses on correspondence and Written Parliamentary Questions (PQs), ensuring that they reflect Ministerial steers and priorities.�

�

Correspondence Drafter: Managing and drafting bespoke correspondence for a Ministerial portfolio on a wide range of subject matters, coordinating with teams across the FCDO for policy lines to inform draft replies.��

�

Parliamentary Questions Officer: Drafting and coordinating Written Parliamentary Questions and ensuring that the department meets its targets.��

�

Parliamentary Executive Assistant: Playing a coordination and supportive role to ensure that the FCDO responds to Parliamentary scrutiny, for example Select Committee appearances, Oral Questions, Urgent Questions and debates in both the House of Commons and the Lords.��

�

Operations & Crisis Response Officer: Supporting preparations in the event the FCDO moves to crisis mode, ensuring that plans are in place to maintain a positive relationship with Parliament and respond effectively to increased scrutiny, along with liaising with other Whitehall departments to ensure correspondence is allocated correctly.��

�

Parliamentary Innovation Officer: Looking to the future and thinking creatively about how we can work better with Parliament. You will develop project management skills to make progress on various projects to improve our effectiveness, for example improving how we handle correspondence processes.��

�

Parliamentary Performance & Capability Officer: Using data and analytical skills to monitor our performance and develop solutions to address gaps or trends and improve the skills and knowledge of staff across the FCDO.�

�

Business Support Officer: Supporting POD on a wide range of corporate, financial and business needs to enable the Directorate to function effectively.��

The successful candidates will have the opportunity to work in different roles within POD. We will place you in each role, taking into account your interests and matching skills and experience where relevant. In principle, you move roles every 12 months. Successful candidates need to be flexible and prepared to do any role. Please note, the roles are subject to change depending on business need.����

Person specification

You must be a British Citizen at the time of application and, if invited to interview, you will need to bring proof of identity (British Passport/Driving Licence etc.) with you.

�

This role requires you to attain Developed Vetting (DV) security clearance.

For more information about this process, . �Attaining DV will require you to have been resident in the UK for five of the last ten years. At least one year of this must have been a consecutive twelve-month period. Serving overseas with HM Forces, in some other official capacity as a representative of His Majesty�s Government or having lived overseas as a result of your parents� or partner�s Government employment counts as UK residency for the purposes of security clearances.

It is essential in your application that you provide evidence and proven examples in each of the following Minimum Criteria as far as you are able to do so. These responses will be further developed and discussed with those candidates invited for interview.�

Minimum Criteria

Strong interpersonal skills and a team player who supports colleagues, collaborating with others to deliver key outcomes.�

�

Good organisation and planning skills with the ability to see the long-term and wider impact of your work.

�

Good communication skills both oral and written, including being able to draft high quality documents to short deadlines.�

�

Proactive with the ability to focus on continuous improvement of self and service and an appetite to work with others to simplify processes and improve efficiency.�

�

Good research and analysis skills, including drawing conclusions and making decisions using a sound evidence base.

�

Strong literacy, numeracy, and IT Skills including using IT packages such as Microsoft 365 � Outlook, Excel, and ideally, knowledge of Microsoft Windows 10 and MS Teams.

Behaviours

We'll assess you against these behaviours during the selection process:

Managing a Quality ServiceDelivering at PaceWorking TogetherCommunicating and Influencing

Technical skills

We'll assess you against these technical skills during the selection process:

30-minute drafting exercise prior to interview.Motivation question at Interview.

Benefits

Alongside your salary of �33,000, Foreign, Commonwealth & Development Office contributes �9,560 towards you being a member of the Civil Service Defined Benefit Pension scheme. � A Civil Service Pension.
� 25 days Annual Leave per annum.
� 9 days Public and Privilege holidays per annum.
� Learning and Development tailored to your role.

See the attached candidate pack.

  • Executive Assistant

    3 months ago

    London, United Kingdom Gap Talent Full time

    **Executive Assistant - London**: **Executive Assistant (Temporary)** **Location**: London, UK **Duration**: 6-8 weeks **Position Overview**: We are seeking a highly organised and proactive Executive Assistant for an incredible company based in the heart of central London! **Responsibilities**: - Manage executives’ calendars, including scheduling...

  • Events Executive

    4 weeks ago

    London, United Kingdom The Landmark London Hotel Full time

    Events Executive - London Enrich the Journeys of our People and our Guests as our Events Executive! The Landmark London looks for unique individuals to join a team full of energy and passion, where we value your strengths and growth potential. This could be your moment to become a part of our journey! We are located opposite Marylebone station and a short...

  • Events Executive

    1 month ago

    London, United Kingdom The Landmark London Hotel Full time

    Events Executive - London Enrich the Journeys of our People and our Guests as our Events Executive! The Landmark London looks for unique individuals to join a team full of energy and passion, where we value your strengths and growth potential. This could be your moment to become a part of our journey! We are located opposite Marylebone station and a short...

  • Events Executive

    1 month ago

    London, United Kingdom The Landmark London Hotel Full time

    Events Executive - London Enrich the Journeys of our People and our Guests as our Events Executive! The Landmark London looks for unique individuals to join a team full of energy and passion, where we value your strengths and growth potential. This could be your moment to become a part of our journey! We are located opposite Marylebone station and a short...

  • Executive Personal Assistant for Prominent Family in London

    1 month ago

    London, Greater London, United Kingdom 19 London Full time

    We are seeking a highly skilled Executive Personal Assistant to provide comprehensive support to a prominent family in London, ensuring the seamless management of their daily activities. This role offers a hybrid working environment, combining time spent at the family's residences with remote responsibilities. The position is dynamic and requires a candidate...

  • Executive Assistant

    4 months ago

    London, United Kingdom 19 London Full time

    This is a fantastic opportunity for an experienced Executive Assistant to join a FTSE 250 global manufacturing company supporting two of their Executives, the CFO and CHRO. This is a highly reputable company that employs internationally over 10,000 employees, with the London HQ housing 40 in total. Based in the City of London in corporate offices, the...

  • Executive Assistant

    4 months ago

    London, United Kingdom Oliver Wyman Group Full time

    Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across 30countries, Oliver Wyman combines deep industry knowledge with specialised expertise in strategy, operations, risk management, and organization transformation. **Oliver Wyman is looking for an experienced Executive Assistant (EA) in London** This role reports to...

  • Executive Assistant

    4 months ago

    London, United Kingdom Wild Recruitment London Full time

    We are recruiting an Executive Assistant for a London University. This is a busy role that will be based on site at the campus in central London 36.5 hours per week Duties of the Executive Assistant - Overseeing effective diary management for the Dean and Director of Operations - Providing a wide range of administrative and operational support, including...

  • Executive Assistant

    4 months ago

    London, United Kingdom Transport for London Full time

    **Executive Assistant** **042840** **Organisation** - London Transport Museum **Job** - Administration **Position Type** - Full Time **Job title**:Executive Assistant - London Transport Museum (LTM) **Salary**:£30,750 - £37,400 PA & free travel on TfL services plus benefits **Location**: Albany House (St James Park) / Hybrid **Contract Type**: LTM -...

  • Groups Executive The Londoner

    3 months ago

    London, United Kingdom Edwardian Hotels London Full time

    **_Become a Londoner_** - Welcome to The Londoner, a hotel that is chic boutique in spirit and feeling yet staggering in scale and ambition. A perfectly engineered collection of spaces, tastes, textures, and offerings over 15 floors. Situated in the heart of Leicester Square, where the four corners of the city meet. _We are seeking hospitality professionals...

  • Executive Chef Assistant

    2 weeks ago

    London, Greater London, United Kingdom London Full time

    We are seeking a highly skilled and experienced Executive Chef Assistant to join our culinary team at London. As a key member of our kitchen staff, you will be responsible for supporting the Head Chef in delivering exceptional culinary experiences to our guests.About the RoleThis is an exciting opportunity for a talented and ambitious chef to take on a...

  • Executive Chef Assistant

    2 weeks ago

    London, Greater London, United Kingdom London Full time

    We are seeking a highly skilled and experienced Executive Chef Assistant to join our culinary team at London. As a key member of our kitchen staff, you will be responsible for supporting the Head Chef in delivering exceptional culinary experiences to our guests.About the RoleThis is an exciting opportunity for a talented and ambitious chef to take on a...

  • Executive Assistant

    3 days ago

    London, Greater London, United Kingdom TD Bank - London Branch Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide administrative support to our senior leaders in London. The successful candidate will be responsible for managing complex diaries, organizing meetings, arranging travel, and processing expense reports.Key Responsibilities:Manage the executive's diary, ensuring timely...

  • Executive Assistant

    3 days ago

    London, Greater London, United Kingdom TD Bank - London Branch Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide administrative support to our senior leaders in London. The successful candidate will be responsible for managing complex diaries, organizing meetings, arranging travel, and processing expense reports.Key Responsibilities:Manage the executive's diary, ensuring timely...

  • Executive Chef Assistant

    2 weeks ago

    East London, United Kingdom Aloft London Excel Full time

    Job Title: Executive Chef AssistantJob Summary:Aloft London Excel is seeking a highly skilled and experienced Executive Chef Assistant to join our culinary team. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and presentation of food and beverages in our hotel's restaurant and bar.Key...

  • Executive Chef Assistant

    2 weeks ago

    East London, United Kingdom Aloft London Excel Full time

    Job Title: Executive Chef AssistantJob Summary:Aloft London Excel is seeking a highly skilled and experienced Executive Chef Assistant to join our culinary team. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and presentation of food and beverages in our hotel's restaurant and bar.Key...

  • Event Sales Executive

    4 weeks ago

    London, United Kingdom Royal Lancaster London Hotel Full time

    Event Sales Executive - LondonJoin the team that Always Cares!Are you the type of person that gets out of bed on the right side every day? If so, we would like you to come and join us as an Events Sales Executive at the Royal Lancaster London, where we encourage your personal development and growth. We are located next to Lancaster Gate tube station, and a...

  • Event Sales Executive

    4 weeks ago

    London, United Kingdom Royal Lancaster London Hotel Full time

    Event Sales Executive - LondonJoin the team that Always Cares!Are you the type of person that gets out of bed on the right side every day? If so, we would like you to come and join us as an Events Sales Executive at the Royal Lancaster London, where we encourage your personal development and growth. We are located next to Lancaster Gate tube station, and a...

  • Event Sales Executive

    2 months ago

    London, United Kingdom Royal Lancaster London Hotel Full time

    Event Sales Executive - LondonJoin the team that Always Cares!Are you the type of person that gets out of bed on the right side every day? If so, we would like you to come and join us as an Events Sales Executive at the Royal Lancaster London, where we encourage your personal development and growth. We are located next to Lancaster Gate tube station, and a...

  • Executive Assistant

    3 days ago

    London, Greater London, United Kingdom VPA London Full time

    Relocation to Saudi Arabia Required.VPA London is currently hiring for an Executive Assistant to join their global company based in Saudi Arabia.This role would require relocating to Saudi Arabia and is on a single status basis. The community you would be relocating to is known for its western expat community and amenities such as gyms, pools, cinemas, and...