Clerical Assistant

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

To provide a general reception service to members of the public and visitors to the school. General clerical duties. Typing/word processing. Book keeping as required. Other duties.

The Individual

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*) Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages) Ability to use initiative when required Flexible in approach and open to different ways of working Self-confidence and self-motivated Effective communication skills: oral and written Excellent interpersonal skills Ability to record information accurately Strong customer care skills and focus Ability to work on own and as part of a team Sound knowledge of software packages e.g. Microsoft Office Ability to demonstrate a high standard of numeracy and literacy Effective organisational skills/time management with the ability to respond to conflicting and competing demands Ability to prioritise workload, in accordance with objectives and targets Ability to relate well with all levels of staff Willingness to accept direction/delegation Appreciation, acceptance of and commitment to importance of confidentiality Ability to work in a shared office Flexibility to meet the needs and demands of the service. Ability to work in different offices dependent on the service

Applications are invited for 2 clerical assistant vacancies, which could be combined into 1 post to suit the successful candidate

Closing Date: - 6th May
Starting Salary: £23,.15 (pro rata)
£12.59 per hour
Job 1: 15 hours per week - Monday to Friday, 8.30am to 11.30am - Temporary until 31 March
Job 2: 12 hours per week - Monday to Thursday, 12.00pm to 3.00pm - Temporary initially for approximately 3 months but may be extended until 31 March
(Both posts are worked term time only)

For further information contact: Elaine Kelly, Business Support Co-ordinator, Milne's High School, tel , email

---