Clerical Assistant

Job Summary

Please note salary will be pro-rated for part-time hours.

This post is temporary secondment cover until June or until the current post holder returns.

Based at Milngavie Primary and EYC you will provide clerical & administrative support within the EYC. This is a 52 week post in extended day and year provision.

Duties will include the ability to use a range of IT platforms including SEEMIS as well as Microsoft programmes, tasks associated with the maintenance of all Early Years records in relation to pupils and staff, telephone and reprographics duties, dealing with pupil enquiries and attending to welfare needs of pupils. Many other duties are demanded of the post as required.

Previous experience of working within an early years/school office environment or similar would be advantageous. Good communication & IT skills are essential. You should be able to work as part of a team and enjoy a variety of tasks within your remit. You should be able to demonstrate in your application that you can work in a demanding role that requires a range of skills to be simultaneously applied. Experience of working with children will advance your application. 

This is a complex and demanding role. You will liaise closely with the Depute Head of Centre to assist in the smooth operational running of the EYC. You should be able to demonstrate effective skills in literacy and numeracy. You will be enthusiastic and articulate with excellent interpersonal and communication skills and have an understanding of the importance of confidentiality.

If selected for interview, you will be required to sit a short aptitude test in Word and Excel.

PVG / Disclosure Scotland

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, , successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment.

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead.

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary.

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

Milngavie Early Years Centre