Governance Officer

4 days ago

Reading, United Kingdom AWE plc Full time
If you'd like to be considered for this opportunity we encourage you to apply promptly to avoid disappointment as if applications are high the role will close before the closing date given.

Do you have at least three years' experience in Corporate Governance or on complex infrastructure programmes?

We are looking for two experienced Governance Professionals to join our Governance teams at AWE Nuclear Security Technologies.

As the Governance Officer, you will help the Assistant Company Secretary provide high quality, effective, executive meeting management, and coordination. Good judgement, integrity, utmost confidentiality, and discretion are key. If you are proficient in administering senior level meetings and enjoy writing minutes for regulated or technical subject matters, this could be your ideal role.

As the Programme Governance and Secretariat Officer, you will support the Programme Governance and Secretariat Lead to deliver effect governance to support FMC Executive Committee and its Sub-committees underpinned by the FMC Programme Governance Framework. You will have experience in providing confidential secretariat services for senior level meetings, including prompt production of formal meeting minutes, often recording complex topics, and cascading decisions and pursuing actions to a satisfactory conclusion.

Moving to a programmatic way of working is a new approach for AWE and we need Governance Officers who are equipped to support us as we transform.

Salary range starts at: £36,540 to £49,000 (This is open to negotiation for the right person)

Location: RG7 4PR, located between Reading and Basingstoke

We will consider flexible working requests so that your work may fit in with your lifestyle. Just let us know your preferred working pattern on your application. There is some requirement to travel to our offices in London and Berkshire for meetings dependent on business need.

Who are we looking for?

  • Proven ability of providing Secretariat support to Executive level meetings to provide accurately documented outputs, including timely production of minutes.
  • Cascading decisions and pursuing actions to a satisfactory conclusion.
  • Managing all submissions to governance meetings, ensuring that reports and documents are proactively planned, quality controlled for content and submitted on time, to facilitate agile decision making.
  • Management of all governance meeting arrangements to ensure that logistics are well managed, and meetings achieve their objectives.
  • Able to adapt to changing needs and priorities, to multi-task and work to challenging deadlines and remain highly resilient.
  • Confident in providing professional governance advice to key stakeholders in accordance with company policies and governance best practice.
  • Proficient in the use of Microsoft Office applications is essential.


Whilst not to be considered a tick list, we'd like you to have experience in some of the following:

  • A minimum of three years' experience as part of Company Secretariat function supporting senior level governance meetings would be ideal
  • Working within a highly regulated environment
  • Experience of working on a complex infrastructure programme is key for the Programme Governance & Secretariat Officer role.


Key Accountabilities for our Governance Professionals:

  • Prepare, co-ordinate and circulate governance meeting agendas, reporting packs and papers, formatting, and proof-reading document submissions.
  • Equip all attendees with the necessary arrangements and materials.
  • Ensure outputs, including minutes, actions, and decisions, are accurately documented, and followed up with relevant members.
  • Proactively identify governance priorities and related risks, anticipate issues which may arise and propose suggested mitigations.
  • Lead on the drafting of decisions and actions arising from specific governance meetings.
  • Maintain and preserve Secretariat records in a managed and retrievable way, in line with our policies and procedures.
  • Ensure our Governance continuously reflects highest standards of best practice.
  • Work collegiately with diverse stakeholders including senior executive and non-executive directors.
  • Coordinate all practical arrangements for video conferencing, room bookings and catering.
  • Execute any additional duties/one-off projects as requested by Assistant Company Secretary/Programme Governance and Secretariat Lead.


Everyone who works at AWE brings unique skills and perspectives to the table. We recognise that great people don't always 'tick every box'. That's why we focus on your potential, your fit with our values, your transferable skills as well as your experience. Even if you don't meet every point below, but you feel that this role and AWE are a great fit for you, please go ahead and apply, we'd love to receive your application.

Some reasons we think you'll love it here:

AWE has wide range of benefits to suit you. These include:

  • 9-day working fortnight - meaning you get every other Friday off work.
  • 270 hours holiday
  • Market leading contributory pension scheme (we will pay between 9% and 13% of your pensionable pay depending on your contributions).
  • A truly meaningful role where your hard work impacts on our mission to keep the nation safe and secure.


The 'Working at AWE' page on our website is where you can find full details in the 'AWE Benefits Guide'.

Important things you need to know:

  • You will need to obtain and maintain the necessary security clearance for the role. This will be funded by AWE. The nature of our work does mean you need to be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV.
  • We want you to feel comfortable and to shine. Please let us know if you need any adjustments/accommodations during your recruitment journey.
  • Interviews typically take place over Teams and are generally a 1 stage process.
  • We know you are keen to hear from us about your application - we will take a break during Christmas so things will go a little quiet, please bear with us, we will be in touch in the New Year.


#LI-SM

Please note that you must be a British Citizen to apply for a role with us.

Our ambition is to create workplaces where we recognise and celebrate differences, encourage diverse contributions and our employees feel able to be themselves at work. We strive to create a genuine culture of openness and inclusion and encourage diverse applicants. Any inclusion information you provide us will be used to encourage and support you through the application process and will be held only for this purpose in accordance with GDPR.

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