Lead Finance Contract Support

3 weeks ago

Leeds, Leeds, United Kingdom CBRE Full time
Lead Finance Contract Support
Job ID
161729
Posted
11-Apr-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Accounting/Finance
Location(s)
Leeds - England - United Kingdom of Great Britain and Northern Ireland
Company Profile

CBRE is the global leader in real estate services andleveragesthe industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide.

Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees andoperatein 48 countries.

Job Title:
Finance Contract Support
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting aFinanceContract Support to join our team.

The main feature of this role will be to provide exceptional customer service and business supportin order tocontribute to the continued growth and success of the Business Unit.

Understanding,anticipatingand delivering to customer needs, achieving results within quality and time constraints.

Responsible for the management of the 'lifecycle of a work order',ensuring work orders are logged, escalated,closedand billed in line with SLAs, and our commercial and contractual requirements.

RESPONSIBILITIES?
Contract

  • Effectively manage all aspects of the 'life cycle of work order' process.
  • Understand the Work Order lifecycle from jobinceptionto completion as it drives all activities that sit within the role.
  • Drive high quality commercial and compliance performance through understanding the contractual commitments, 'better buying' and the use of preferred suppliers.
  • Compile and provide cyclical and ad hoc reports, to enable data driven decision making
  • Constantly strive to improve quality,serviceand efficiency through working innovatively, sharing ideas and best practices across the wider Contract Support team.
  • Continually utilise,updateand develop systems to maximise efficiency benefits for the customer and GWS.
  • Support the preparation and delivery of Contract Review meetings, Contract & Business Unit Review packs and Customer Monthly Management Reports.
  • Update labour allocations to ensureaccurateclient reporting.
  • Adhoc support including but not limited to reporting as requested by Business Unit or Business/Finance.?
Finance

  • Driving profitability of each Work Order moving the job from a completed work order through the billing process to ensure profits are maximised.
  • Coordination of the billing application, calculating margins, raisinginvoicesandsubmittingto client.
  • Management of the regional finance heatmap which includes reports as listedbelow;
  • Creation and review of management reports suchas;P&L, WIP, Unbilled Revenue, Debt,OPO's& Invoice Pool, andWebQuotesupdates
  • Invoice poolmonitoredto ensure none in the pool longer than 5 days without a query code and all invoices received into the pool not receipted (unless work not complete).
  • Ensuring all WIP andOPOsremain under 90 days in age
  • Supporting weekly WIP classification (includingOOC) and review
  • Support with monthend reconciliations (e.g.
Anaplan Annual POs)

  • Identifyand help drive implementation of savings opportunities to ensure customer and GWS financial savings targets are maximised.
  • Goods receipting (both materials & supplier invoices), processing supplier invoices and resolving related queries.
  • Comprehensive spend tracking
  • Drive high quality financial performance to influenceP&Lresult.
  • Liaising with the clientregardingpayment of invoices
  • Liaise with Ops Team for data from attendance planner
  • Timesheet & expense processing

PERSON SPECIFICATION

  • Good basic education to GCSE (or equivalent standard), which will include an English andMathsqualification.?
  • Education to A-Level/HNCstandard would be beneficial
  • Very proficient in the use of Outlook, Word, Excel,Accessand?PowerPoint. Excel skills to include basic functions, vlookups, etc.
  • Experience of using Dynamics, Concept, Maximo.
  • Mustdemonstratea strong senseof customerfocus, andpromote a sense of team spirit and good morale within the office.
  • Reliable, able to complete work within requiredtime frameand manage own deadline requirements.?
  • Calm manner able to work under pressure and against rapidly changing demands and priorities.?
  • Able to work as part of a multidisciplinary team, providing support to other areas of the business on occasions, asrequired.
  • Experience of a similar customer facing role in a mediumsized business.?
  • Welldeveloped communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.?
  • Excellent customer service experience
  • Must be detail conscious,accurateand methodical in approach.?
  • Strong organizational and communication skills?
  • Able to work systematically and useowninitiative.?
  • Able to work on more than one task at any given time.?
  • Mustdemonstratestrong interpersonal skills and be able to work as part of a team as well as independently.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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