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4 months ago

Surrey, United Kingdom Divalentinecalver Recruitment Ltd Full time
Our client is an established events freight forwarder who have a new position available for an AP Clerk. Join this busy, friendly finance team offering future progression. The successful candidate will need to have excellent English communication skills both verbal & written, should be very organised and a strong administrator with good IT/systems capabilities. Should be able to work under pressure and to deadlines. Essential to have a steady 5 year employment history and be able to CLEAR a DBS check. Will be an advantage for the successful person to have worked in the freight or logistics industry in an AP role but not necessary. Salary will depend on experience.

Job Purpose

To actively support the clerical operations of the accounts payable function, in a professional and efficient way. Proactively support the Accounts Supervisor in tasks set out on a daily basis. You will be required to complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. You will be required to input and maintain integrity of accounts payable data assigned to you, as well as general administration tasks as outlined below.

Key Duties & Responsibilities
To communicate daily in a professional manner with suppliers, team members, all UK offices and other keyTo reconcile processed work by verifying entries and comparing system reports to balances.In a timely and efficient manner - print and process high volumes of invoices for all offices works with a minimum of supervision. Some one job per invoice others multiple.Attaching invoices to statements and/ or actively chasing statements by email and phoneRaising and logging queries in excel/relevant tools and chasing forResponsibility and accountability for maintaining accounting ledgers by verifying and posting accountCompleting supplier credit application forms and daily Bacs and ChapsEnsuring that requests and queries are dealt withMake adjustments, handles queries and resolves problems within company guidelines and policy. To verify vendor accounts by reconciling monthly statements and relatedTo answer the telephoneTo take responsibility for specific projects and tasks as instructed from time to timeOrganising and storing paperwork, documents and computer-based informationOther general administrative duties associated with the Accounts Payable function
Qualifications

include:
Education - minimum of 5 GCSEs (or equivalent) including Maths and EnglishAbility and flexibility to work as part of a team and on own initiativeStrong working capability on use of Microsoft office suite including word/ excel/ outlookAble to complete work and thrive within a fast moving, dynamic business and environmentOrganised - the ability to multi-task and work well under pressure and to prioritise workload and self-manage whenExcellent attention to
KPIs
Ability to take clear instructionAttention to detailAbility to work at pace in a busy environmentProfessionalism
Other Duties
To apply and practice unit rules and regulationsTo apply and practice Health and Safety instructions and regulationsTo apply all Statutory requirements as instructedEmbrace, demonstrate and promote good customer service at all timesUndertake a programme of personal development in line with the company processTo protect and ensure the security of the building and the goods and items within it.Undertake any other duty deemed reasonable by your manager
Working Conditions

Working conditions may include working with challenging clients/suppliers internal and external customers, and in a highly targeted fast paced environment. The job holder is required to adequately manage themselves in an environment with the pressure of a fast paced and highly targeted work environment and to communicate any excessive pressure or other types of demands.

Physical Requirements

This role requires no particular physical attributes due to its nature and tasks. A standard of physical health and fitness is required i.e.:
good vision, good hearing
No Direct Reports

Employment Terms
Mon-Fri 9-5.30£28-32k DOE20 days hols plus BHPension & HealthcareOffice Based Role