Legal Administrator

Found in: beBee jobs GB - 2 weeks ago

Nottingham, Nottingham, United Kingdom Prescient Recruitment Group Ltd Full time

Administrator - working with professional services

Nottingham - Hybrid (you will be based in the office 2 days office and 3 based days home)

Salary £ bonus, annually + flexible working and lots of career progression (set career paths)

From your first day, you will have lots of training and support from day one.

Working for a national law firm that ranks as one of the top law firms in the UK. Our client regularly wins awards for its services and position as a top employer.

This firm stands out from other law firms as it strives to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance.

Why is the Administrator job important and how does it fit into the team, department & wider firm?

The role provides administrative and file management support across the team. Work will come either directly from the fee earner or through the work allocated by the Practice Assistants.

What will you be doing in the role:

Client relationship management:

  • Liaise with PA to provide support to Clients and marketing for scheduling tender meetings, directory interviews, client training, etc
  • File management - updating and maintaining all files, ensuring documents are filed correctly
  • Assisting the PA as directed in the organisation of internal and external events, seminars, and conferences, (vulture) responsible for arranging registers delegates; booking travel; printing/sending materials; arranging give-aways
  • Printing/ copying/ scanning of documents flowing to document solutions for support with high-volume jobs
  • Liaising with fellow team members on workloads and ensuring deadlines are consistently met

Financial focus:

  • Assisting the PA with billing as required
  • Assisting with expenses Processing
  • Production of court bundles, ensuring the master bundle is correctly prepared in line with Lawyer instructions and court rules and instructions provided to document solutions to complete printing/copying of master bundles; suitable delivery methods pre-booked as needed
  • Ensuring compliance with firm-wide/department policies and procedures

Customer Service

  • Attending team meetings internally with fee earners and practice assistants to take instruction and liaise on work requirements

What technical skills are required for someone to be successful and enjoy the role?

  • Relevant office-based administration experience - ideally you will have at least 12 months office based work
  • Experience in document management/case management systems
  • Intermediate/strong knowledge of Microsoft Office

Who would be a good fit for this role?

As part of the Legal Support team, you would be expected to have the following skills and experience:

An effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all times

  • Good organisational skills and ability to manage own time effectively within a fast-paced environment
  • Conscientious, taking personal responsibility for own work and accountability for its delivery and quality
  • Positive can-do attitude with the ability to adapt to change
  • Excellent attention to detail
  • Proactive, professional, and flexible approach to work
  • Keen to develop over a period of time with a willingness and ability to learn

If you believe you are the right candidate for this role please contact Emma at the Prescient Group

The Prescient Group will be managing your application in accordance with the GDPR and Data Protection Act 2018.If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all records of your data.

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