Payroll and Finance Assistant

3 weeks ago

Hove, Brighton and Hove, United Kingdom YMCA DownsLink Group Full time

THE ROLE: Full-time (37 hours per week) / Permanent / Job description and application pack are available to download from our website.

Our mission is to help children and young people have a fair chance to be who they want to be. We do this by providing a safe home, increasing life skills and self-confidence, and improving emotional wellbeing and mental health.

We are looking for an experienced Payroll and Finance Assistant to join our Finance team based out of our office in central Hove. We are a service team to the organisation, supporting all types of queries from queries from suppliers to employee expenses.

We are currently installing a new payroll system, which will allow us to streamline the process between payroll and HR. As we are in the transition phase of the project, this role has been spilt into two areas of being Payroll and Purchase Ledger responsibilities.

In delivering the role, you will support the Management Accountant, being responsible for preparing payroll and ensuring staff are accurately paid. You will run the monthly payroll using information held in the HR system, checking the amendments from the summary list have been correctly processed. You will prepare the payment file, ensuring payslips are distributed and resolve queries from employees.

As part of this role, you will train new staff across the organisation in the use of financial software and finance control procedures. There is also the opportunity to develop through managing a project's income and expenditure account.

In addition, you will also assist with controlling all aspects of the organisation's expenditure, ensuring suppliers are paid in accordance with their payment terms. You will monitor the document capture software (Continia) to ensure all invoices are promptly processed, correctly coded, and distributed for authorisation via the accounting software.

This is a hybrid role with an expectation of three days working from Reed House office and two days from home - Monday to Thursday, 9am to 5pm and Friday, 9am to 4.30pm.

ABOUT YOU: We know there are great candidates who may not fit everything described, or who have important skills we have not mentioned. If that is you, please do not hesitate to apply and tell us about yourself and why perhaps you are looking to take the next step.

You will already have proven experience processing payroll, along with a familiarity with accounting software and be proficient in Excel (knowledge of using Business Central accounting software is desirable) and be curious about current processes with looking for ways to improve the service we offer.

You will be able to pragmatically manage a variable workload with competing priorities whilst maintaining attention to detail and deliver to deadlines. You will already have strong analytical and numerical skills, along with being an effective communicator with both internal and external stakeholders. Your experience will enable you to know when to ask for support and when to flag potential issues.

If you would like any further information or an informal discussion about this post, please contact . Should you require any assistance with our application process, please email us at

CLOSING DATE - 27 May 2024 at midnight, with proposed interviews on 30 May 2024. We reserve the right to close this advert early if a successful candidate is found. Successful candidates will already have the right to live and work in the UK.

An inclusive workplace - We are committed to policies and practices of equity, diversity, and inclusion and to supporting our people to make sure our culture is consistent with this commitment.

Accessibility - If you require assistance or have questions regarding the application process, please contact us.

YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced Disclosure (including the Children's barred list and the Adults' barred list) via the Disclosure and Barring Service (DBS).

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