Business Support Administrator

3 weeks ago

Witney, Oxfordshire, United Kingdom Abbott Laboratories Full time

With a track record of innovation and development, Abbott Diabetes Care designs, develops and manufactures leading-edge glucose monitoring systems, for use in both home and hospital settings.

We have a Global Centre of Excellence for Medical Devices based in Witney, Oxfordshire. The site manufactures significant volumes of test strips annually and has also been instrumental in the research, development and manufacture of the next generation FreeStyle Libre Flash Glucose Monitoring System, launched in September 2014.

We have an exciting opportunity for a Business Support Administrator to join our manufacturing and R&D facility in Witney, West Oxfordshire. Working in a small and friendly team, you will provide administrative support to the functional business area, directors and relevant management teams as appropriate across ADC Witney to meet the needs of the business and customers.

Responsibilities of a Business Support Administrator:

  • Organising travel for client area members, including visas, flights, accommodation and transport.
  • Diary management for Director and senior managers of the client area.
  • Assist with the compilation of organisational charts and job descriptions.
  • Tracking of all documents for approval.
  • Ensuring continuous process for Performance Excellence, including scheduling and coordinating annual performance reviews, goals and growth plan reviews.
  • Deploy systems for tracking headcount to ensure all details necessary to ensure staffing issues are managed monthly.
  • Responsibility for administrative tasks and support to the Division and wider ADC Witney site when required, holiday/absence etc.
  • Organising meeting schedules and logistics for visitors and visiting teams to the department.
  • Organising department events for goals alignment and reviews, including rooms, meals, supplies and poster preparation.
  • Responsibility for the smooth running of department including supervision of shared resources such as copiers and ordering general stationery supplies and sundries.
  • Management of office facilities and distribution of equipment for new starters within the group, including PPE and equipment appropriate for role.
  • Ensure all procurement responsibilities are carried out effectively and within budget.
  • Compile and coordinate the departmental monthly meeting data and monthly Highlight reports.
  • Manage expenses for the department

To be successful, you should ideally have excellent attention to detail skills, a logical and methodical approach to problem solving, the ability to prioritise and the flexibility to adapt to changing circumstances or new demands. A lot of your work will involve cross-functional teams, so you'll also need the communication and inter-personal skills to be able to build relationships with colleagues in various departments across the business.

You will be expected to spend time in the manufacturing facility, so will need to have, or be able to develop, good hands-on practical skills. Good IT skills including Excel and PowerPoint are also required for this role.

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