Assistant Facilities Manager

4 weeks ago

Harlow, Essex, United Kingdom RTX Full time

Date Posted:

Country:

United Kingdom

Location:

GBR01:Harlow, Essex, Kao One, Kao Park, Harlow, CM17 9NA

Position Role Type:

Unspecified

Job Title: Assistant Facilities Manager

Location: Harlow / Southern areas (Hybrid working)

Summary of Role:

The Assistant Facilities Manager (AFM) will assist and support the Facilities Management team and Regional Facilities Manager (FM) in providing day to day operational management for all services within a portfolio of buildings. This will include the management of the business function interface, ensuring a high profile in the day-to-day running of the site, and provision of a consistent strong link with stakeholders, guaranteeing appropriate and responsive reaction to address any concerns.

This is an active and visible role requiring excellent customer relationship skills. Working as part of a Team, the AFM will be expected to positively contribute to the performance of the business and build strong local relationships with the client and internal teams

Job Level Overview

Subject to managerial direction, the Job Holder will generally be subject to broad practices and procedures that are covered by functional/business precedents and policies. The job holder will require some specialised knowledge/skills gained through 'on the job' experience and or formal qualifications.

Main Accountabilities

  • Accountable for the completion of standard or non-standard tasks, within the scope of the function
  • Delivers activities to support operational objectives for their role
  • Inputs to planning activities with horizons of typically up to 6 months
  • Makes decisions within parameters set by manager, using job/specialist experience
  • Interacts with client or users around specific work efforts and deliverables
  • Supports delivery of Health and Safety policy and standards
  • Supervises the activities of service partners to meet deadlines and quality standards taking account of impact outside area of responsibility

Financial Accountabilities

  • Identifies ways to reduce cost
  • Work within a given budget.
  • Manages Project / Variable costs

Knowledge and applied skills

  • Working knowledge of one functional area through job experience & training
  • Have achieved an HND or HNC as a minimum in an Engineering discipline
  • Experience of supporting a business contract and/or providing support to a professional function
  • Have a sound working knowledge of all UK facilities biased statute
  • Member of a relevant recognised Industry professional body (e.g. IWFM, CIBSE etc) although not essential.

Desirable Skills

  • Have a working knowledge of automated drawing software packages / Computed Aided Design
  • Have a working knowledge of project management scheduling tools such as Microsoft Project
  • Have a working understanding of Asset Management / Protection.

Behavioural Competencies

  • Planning & Organising
  • Achieving and Doing
  • Building Relationships
  • Delivery through People
  • Business Awareness
  • Customer Focus
  • Contributing to Continuous Improvement
  • Dealing with Change
  • Works well under pressure
  • Has eye for accuracy and detail

Main Duties:

  • Ownership of the operational management of Harlow and southern site locations.
  • Deliver all facilities management and project services on site.
  • Manage Facilities function interface with other business functions.
  • Manage day to day running of site.
  • Manage the activities of the site Facilities team.
  • Ensure performance of the department meets service requirements and strives for continual improvement.
  • Support delivery of Health and Safety policy and standards
  • Support delivery of Environmental policy and standards
  • Support delivery of corporate policy and standards
  • Support customer and company audits ensuring optimum results are achieved
  • Manage Financial Accountabilities – Facilities cost centre budget, Facilities AR budget and Functional project and AR budgets for both sites.

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