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Administrator
4 months ago
Service Care Solutions are looking for an Administrator to work within the Leicestershire Police on a 3-month contract.
Location: Vicinity of Junction 27 (M1 motorway).
Job role/responsibilities:
Support the aims of the organisation by providing an efficient and effective administrative and finance support service within a confidential work environment.
- To provide an efficient and effective administrative support function in a confidential environment, escalating any queries as required.
- Provide contingency support in placing orders for goods/services, scrutinise delivery notes, receipt goods and code relevant invoices via the finance accounting system.
- Provide resilience in raising invoices by checking and calculating payments via the finance accounting system.
- Accurately inputting, updating, and monitoring data in departmental databases/excel spreadsheets including finance resilience around overtime, cash imprest and credit card expenditure.
- To support with administration of fleet related matters including vehicle maintenance, fuel cards, pool vehicles and liaison with external and partner agencies.
- To manage routine administrative duties such as photocopying, cyclops, scanning.
- Set up and maintain electronic and paper filing systems and ability to retrieve files/documents when required.
- Arrange meetings and occasionally attend, to take minutes, transcribe, and distribute.
- Assist with any typing requirements such as audio transcripts of statements and reports.
- To issue visitor passes/badges and maintain an accurate visitor register in accordance with Fire Safety and site Security requirements. To conduct the initial investigation of any security incident involving visitors or contractors, reporting findings to the appropriate manager.
- To be responsible for the booking of air, rail tickets and hotel stays for EMSOU staff in accordance with agreed policies and procedures via the designated provider, including making decisions on the suitability of accommodation based on price limits in place or area required.
Knowledge/Experience required:
- Experience working in an administrative/ customer service environment.
- Able to accurately and efficiently input, retrieve, search and present high volumes of data from databases and spreadsheet.
- Able to produce typed documents from manuscript or audio transcripts to a professional standard.
- Experience using effective communication skills both verbal and in writing.
- Able to work using own initiative as well as being a team player and supporting team goals.
- Experience of providing quality customer service, able to manage customer expectations.
If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: (url removed) or tel: (phone number removed). Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to 250.
