Commercial Coordinator

3 weeks ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time
Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE:
COMMERCIAL COORDINATOR

KEY

RESPONSIBILITIES:
  • Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.
  • Acting as the commercial focal point for the client commercial contact and attend client meetings as required.
  • Preparation of client monthly reports including but not limited to value of works, forecast of spend, commitments annual budgets, business plans and contract incentive schemes.
  • Monitor the on-going financial performance of each contract by preparing monthly management accounts, forecasts and budgets and ensure all commercial and financial reporting deadlines are met.
  • Ensure that internal cost reporting for the contract meets with corporate accounting and commercial department requirements and that ongoing analysis is being made to track recovery against costs and highlight and resolve any associated issues in a timely manner.
  • Support the projects team by providing ongoing and regular commercial analysis and information regarding expenditures, commitments, forecasts and the financial performance of the contract.
  • Monitor and provide feedback relative to KPI performance and highlight areas where improvement is necessary to optimise financial return.
  • Proactively provide advice and support to the project teams regarding the contractual and commercial aspects of the contracts.
  • Check accuracy of Third Party Invoices against subcontract agreements and approve same as compliance checker where required.
  • Ensure Labour and 3rd party reconciliations are done on a monthly/quarterly basis.
  • Identify where contract amendments may be required to cover contract changes and provide support in their drafting and submission.
  • Ensure the contract commercial structure (i.e sell rates) are updated as required and prepare the rates for the annual rate review process and for purposes of contract variations.
  • Liaise with the commercial administrators to review invoices and ensure they presented to the client correctly and in a timely manner such that they are paid on the due date.
  • Monitor outstanding debtors and ensure that any commercial problems are addressed, and that cash collection is optimised.
  • Participate in contract reviews and ensure that specific commercial issues, risks and opportunities requiring management are understood and communicated.
  • Provision of commercial support in the preparation of tenders and new business proposals where required.
  • Perform all tasks and prepare all information in accordance with the company's policies, processes and procedures.
    ESSENTIAL QUALIFICATIONS AND SKILLS:
    • Degree qualified (preferably in Quantity Surveying / Finance / Accountancy
    • Advanced Microsoft Word and Excel.
    • ERP knowledge.
    • Understanding of contract law and management.
    • Ability to work to tight deadlines.
    • Work as part of a team.
    • Proactive and self-starter.
    • Experience with budgeting, re-forecasting, cost-reporting and monthly accounts.
    • Knowledge and experience in the interpretation of contractual documentation.
    • Experience in producing cost/commercial reports and analysis and reporting of variances/trends.
    • Strong analytical skills.
    • Ability to work under pressure.
    • Oil and Gas experience.
      #LI-AN1

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