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Assistant Company Secretary

4 months ago

London, Greater London, United Kingdom BBC Full time
ABOUT BBC STUDIOS

BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe.

We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, Prehistoric Planet to Planet Earth III.

The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena.

From BAFTAs to RTS Awards, BBC Studios is Britain's most awarded production company and the only producer with three of the top ten shows on IMDB; we're the home of , the widest-read English language news website in the world; and the UK's largest distributor of British content.

THE ROLE

You will support the Deputy Company Secretary in ensuring corporate compliance across BBC Studios Group. The role includes close working with the Company Secretary to support the BBC Studios Executive Committee (SEC) and the BBC Commercial Limited Board of directors.

Provide sound company secretarial advice on a range of subjects including drafting, reviewing and executing company documents, forms, applications, resolutions and ancillary documents, in accordance with local formalities.

Attend Board and committee meetings to take minutes.

Manage the relationship with the Finance and Treasury Operations for corporate approvals needed to manage bank accounts for Group companies.

Project manage the process for annual statutory accounts, global compliance and other initiatives as may arise.

Work closely with other members of the team to:
  • Ensure statutory obligations are met in a timely manner
  • Facilitate corporate approvals with due process
  • Ensure accuracy of company records, mostly held in Diligent Entities
  • Manage and maintain corporate registers for powers of attorney, parent company guarantees, authorised signatories, authorised representatives, charges etc.
Ensure the smooth flow of information to the BBCS oversight boards

Providing support with internal projects and transactions

Deputise for the Deputy Company Secretary as required.

WHAT DOES IT TAKE?
  • A Chartered Secretary, a Graduate or Associate of the Chartered Governance Institute, with a minimum of 2 years' PQE.
  • Good knowledge of statutory obligations required by the UK Companies Act
  • Understanding of the statutory accounts process
  • Good organisation and IT skills
  • Experience of project management and good project management skills
  • Attention to detail and analytical and communication skills
  • Familiar with using Board portals (e.g. Diligent Boards) and Compliance software (e.g. Diligent Entities)
Behaviours:
  • Ability to influence, advise and build relationships with stakeholders at all levels
  • A high level of integrity, discretion and confidentiality, with the ability to handle sensitive and confidential information appropriately.
This role provides a bridge between the experience and capabilities of the Company Secretarial Assistants and those of the Deputy Company Secretary and Company Secretary. This requires a higher level of experience and technical knowledge to provide business continuity and the required capabilities within the team.

LIFE AT BBC STUDIOS

We don't focus simply on what we do - we also care how we do it. Our values and the way we behave are important to us. Please make sure you've read about our values and behaviours here.

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background. More information on our D&I plan can be found here.

BBC Studios puts sustainability at the heart of everything we do both onscreen and offscreen, including delivering against the BBC Group's science-based Net Zero targets. More information on sustainability at BBC Studios can be found here.

We are proud to share that we are a Level 2 Disability Confident Employer and we strongly encourage applications from disabled people . If you meet the minimum criteria for this role and declare that you are disabled, we will ensure to advance you to the next stage (minimum criteria above).

If you require any reasonable adjustments in order to apply please contact us on

WHAT WILL YOU GAIN FROM WORKING AT BBC STUDIOS?
  • Flexible 35-hour working week for work-life balance
  • 26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days
  • A defined pension scheme and discounted dental, health care, gym and much more
  • Excellent career progression - access to courses, webinars, workshops and the opportunity to work in different areas of the organisation
PACKAGE DESCRIPTION

Job Reference:14618
Band: D
Salary: Up to £60,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.
Contract type: Permanent
Location: London- Television Centre. Minimum of 3 days in the office a week.