Assistant Departmental Administrator Temporary Cover
2 months ago
Are you looking for an exciting and varied role to advance a career in Higher Education? Are you looking for an exciting opportunity with an inspiring, world-leading organisation? Do you want to contribute to our mission to educate and develop scientific understanding of the Earth, our environment, and planetary systems?
An excellent opportunity has arisen within the Department of Earth Sciences, inviting applications for the post of Assistant Departmental Administrator, to provide temporary cover.
We are seeking an experienced administrator capable of making a significant contribution across a range of activities within the Department. The post holder will apply their skills in a variety of different situations and environments, with the role holder's primary responsibility being graduate matters (including reporting, progression and acting as Secretary to the Department's Postgraduate Affairs Ctte) and supporting the recruitment of staff and postdocs for the Department. They will be based at the Bullard Labs on Madingley Rise, where they will be responsible for coordinating the support effort on that site and providing leadership of the small support staff team there. They will work closely with the Department Business and Operations Manager, who is primarily based at the Downing Site, and will deputise for that role where necessary.
The successful candidate will be educated to at least degree level (or have equivalent experience). The range of duties involved will require them to be well organised, able to direct and monitor the work of others, be flexible and able to handle new and unusual situations as they arise. Applicants will be required to demonstrate the ability to meet deadlines and to prioritise and organise tasks successfully and should have experience in management and administration in a complex organisation. They will have skills in team leadership, resource management, problem-solving and planning. The role will involve assisting with the production, interpretation and reporting of financial information and other management data in order to advise the Head of Department and other senior academic staff on strategy, planning and policy issues.
The role holder will have excellent communication skills in order to work effectively with staff, students and external stakeholders and to collaborate with colleagues in the University's central administration.
Temporary cover: This post is fixed-term until 12 September 2025 or the return of the post holder, whichever is the earlier.
Earliest start date: 01 July 2024
Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University. Please make it clear in your application paperwork if you wish to apply on this basis.
We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.
To apply online for this vacancy and to view further information about the role, please click on the Apply button above.
Please ensure that you upload your Curriculum Vitae (CV) and covering letter, setting out how you meet the requirements of the role, in the upload section.
Further information on the position can be found in the Further Particulars document.
Informal enquiries regarding the role can be directed to Alison Cook, Business and Operations Manager, email:
We hope to hold interviews during the week commencing 03 June 2024.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
£33,966 to £44,263 (pro rata) per annum
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