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Company Secretarial Assistant
4 months ago
Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose.
Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.
Step into the world of our Legal and Compliance Function and prepare to be challenged and stretched with a combination of impact, innovation, and excellence. Our Legal team is at the forefront of shaping the corporate landscape and redefining the boundaries of what is possible.
We go beyond the traditional realms of a legal and compliance function. Transforming ourselves into strategic partners who help drive business growth, mitigating risks, and championing ethical and sustainable practices. Every day, our team deliver on groundbreaking transactions and navigate complex regulatory landscapes that help our organisation make a positive societal impact.
Join us, and you'll be collaborating towards shared goals, solving complex challenges, and leaving an enduring legacy.
Reckitt seeks a meticulous and forward-thinking Company Secretary Assistant to join Group Secretariat team of a FTSE 100 company operating across sixty jurisdictions. Working closely with qualified Company Secretaries to ensure the smooth and efficient running of the department; the role will provide abundant opportunity to gain experience and further develop your skills as a Chartered Secretary.
The provision of company secretarial advice and support within a small Secretariat team and liaising as required with the Group's directors and senior management and other colleagues in Reckitt globally to ensure compliance with listed company requirements, stock exchange regulations, company law and company secretarial practice, corporate governance requirements and assisting on group-wide projects as appropriate.
The role will be involved in all aspects of the day-to-day life of the small Group Secretariat team including:
Listed company compliance:
- Providing support to the Deputy Company Secretary / Head of Secretariat on Group Board matters and listed company compliance as required.
- Accurate drafting and issuance of routine Stock Exchange announcements,
- Support on the preparation of the Annual Report and Annual General Meeting as required.
Company secretarial administration:
- Preparation of annual close period and dividend payment timetables.
- Notification of close periods to insiders.
- Uploading of documents to the National Storage Mechanism.
- Filtering of phone and email enquiries received by the Secretariat team and handling/forwarding as necessary.
- Handling post and responding as appropriate to letters/invitations etc. which are received for the Chairman and other Non-executive Directors.
- General assistance to the team.
Statutory Compliance work for UK Subsidiary Companies:
- Ensuring new subsidiary directors understand their responsibilities as directors of UK companies.
- Preparation of minutes for UK regulatory compliance and assisting with the preparation of precedent minutes and maintaining statutory registers.
- Preparation and web filing at Companies House.
- Participation in the preparation and review of the UK subsidiaries' Annual Reports and Accounts approval process.
- Provision of assistance and advice to Group colleagues on ad hoc projects including changes to subsidiary company articles, corporate governance and statutory audits, group re-organisations, purchases of own shares etc.
- Part-qualified / Grad ICSA, with experience of working in the Secretariat of a UK Listed company preferred but not essential.
- Awareness of the UK Companies Act and aspects of the UK Stock Exchange Listing Rules.
- Experience of web filing at Companies House, submitting announcements via RNS.
- Proficiency in Diligent Entities.
- Good knowledge of Word and Excel.
Good inter-personal, Organisational, Problem-solving skills, Prioritisation, fast-paced, Attention to detail, Accuracy, Effective communication, Stakeholder management, Integrity.
What we offerWith inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way.
We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.
We recognize that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. Come and join a team whose purpose is to protect, heal and nurture in the relentless pursuit of a cleaner and healthier world.
All qualified applicants to Reckitt will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.
