PMO Analyst

In this role you will provide support to the Project Management Office (PMO) in Warwickshire Police to ensure the delivery of programmes and projects across the force.

MAIN RESPONSIBILITIES:

1. Support Project Managers to ensure project plans and documentation (e.g. RAID Log) are complete to the required PMO standard and advise on appropriate action if needed.

2. Co-ordinate regular audits of projects ensuring appropriate documentation is in place as per the agreed PMO standards and framework.

3. Co-ordinate the collection of monthly project status reports from Project Managers as per agreed PMO standards and consolidate for Governance Boards in the agreed format.

4. Develop the templates for the PMO to ensure projects and programmes can effectively follow the agreed methodology.

5. Continuously evaluate and refine PMO processes to enhance efficiency and effectiveness.

6. Work with Project Managers to collect data from project resource plans to identify / consolidate project resource requirements.

7. Informed by project level resource plans, maintain a portfolio level resource plan to ensure optimal scheduling of competing resource requirements including for Change and Digital Services.

8. Identify resource constraints and potential conflicts, working with Head of Change to agree resource allocation priorities and mitigate risks.

9. Informed by project level risk logs (produced and maintained by Project Managers), identify key risks and maintain a portfolio level risk and issues log in the agreed PMO format.

10. Raise purchase orders and invoices for Change and Digital Services following force purchasing/finance policies.

11. Provide advice and guidance to all relevant staff in the use of the agreed PMO methodology, processes and techniques.

12. To undertake other duties commensurate with the nature, level of responsibility and grading of this post, as required.

SPECIAL CONDITIONS:

Regular travel throughout the Warwickshire policing area

PERSON SPECIFICATION:

Knowledge:

• Educated to degree level or equivalent.
• PRINCE2 Foundation or equivalent.
• Knowledge of key approaches to manage and deliver projects e.g., Risk register, project plan.

Experience:

• Experience of successfully supporting projects through a PMO and working with multi-disciplinary teams to deliver results within fixed timeframes with limited resource.
• Experience of organising teams, establishing processes and working to deadlines.
• Proven ability of undertaking multiple tasks, co-ordinating stakeholders and achieving Projects delivery
• Experience of working in a multi-disciplinary team environment.
• Demonstrate a track record of building strong working relationships with a wide range of stakeholders - internal and external, e.g. reporting bodies, senior management, suppliers and contractors.

Desirable:

• Experience of Project Management tools and techniques.
• Experience of the Project lifecycle.

Key Skills:

• Ability to interpret and extract information from a variety of sources, and create well presented, accurate, concise documentation, demonstrating attention to detail.
• Demonstrate, influencing and communication skills and all levels internal and external of the organisation.
• Demonstrate excellent organisational/time management skills and the ability to work calmly and professionally under pressure.
• Proficient in the use of Microsoft Office suite.