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Democratic Services Officer in Caernarfon
2 months ago
Reference:
Gwynedd Council offers an attractive employment package.
Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.
We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.
Purpose Of The Post:
Ensure that the people of Gwynedd are at the heart of everything we do.
Contribute as part of the team which provides professional support to all Councillors in the Council through the committees arrangements and any other professional support in order for the Councillors to fulfil their role and responsibilities.
Main Duties:
Support To Members
- Arrange various Council and joint committees (including informal meetings i.e. Informal Cabinet and Management Team / Group) through dialogue with the relevant officers, committee Chair and other Members as required.
- Draft forward plans, programmes and reports as required in consultation with relevant officers. Arrange translation and publish (through Modern.Gov) and distribute to all members and relevant officers.
- Provide clear and concise agendas and minutes, and publish on the Council's website.
- Attend meetings and prepare accurate, clear and concise minutes of the discussions and decisions/recommendations ensuring prompt action on any decisions.
- Contact point for various committee work programmes (varies per officer).
- Deal with any correspondence arising from the committees.
- Deal with any enquiries from elected members and / or members of the public with regards to the work of any of the committees, and in the absence of a legal officer, deal with constitutional and procedural matters with regards to committees.
- Prepare Cabinet notice decisions for Cabinet decisions and/or Individual Cabinet Members Decision notices.
- Prepare and collate all minutes from the committees.
- Provide assistance to the council's scrutiny work by supporting the scrutiny committees, including committee administration, scrutiny investigations which will scrutinise particular matters and advise on matters during preparatory meetings.
- Lead, as required, on scrutiny investigations, with elected members, advising on the way forward in investigations ensuring clear recommendations based on evidence, for the benefit of Gwynedd residents.
- Provide general support to elected members to enable them to undertake their general duties in their role as elected members e.g. assisting with IT matters etc.
- Undertake any relevant duties in assisting elected members in their roles (i.e.. Members remuneration, training, political balance)
- Provide assistance with any developments with technology i.e. Modern Gov, webcasting, remote attendance, voting system in the Chambers, dealing with any technical issues required for the smooth running of the committee.
- Sustain and develop the system which provides information for the internal website and the Council's website, ensuring that information is current.
