Management Assistant

2 weeks ago

Edinburgh, Edinburgh, United Kingdom Scottish Water Full time
Management Assistant - PA to General Manager (Flexibly located within Scotland)
Scotland Flexible
Juniper House, Edinburgh

Together we are Trusted to Serve Scotland.

Our leaders are pretty self-sufficient, but in some cases, it makes sense for them to have a right-hand person who can lighten the load, manage their schedule, and make their work life run more smoothly.

We're looking for a Management Assistant to join us to provide support to our General Manager of Scientific Services and their direct reports. Together they run a very busy team that is focused on providing a wide range of regulatory, business and operational support services which include scheduling, sampling and laboratory analyses. These services are delivered by a highly skilled team of over 350 people across 2 laboratories, 23 sampling depots and a number of office locations throughout Scotland.

What you'll do

This is a pretty classic PA role. You'd be overseeing mailboxes, managing calendars, arranging meetings, booking venues, coordinating travel arrangements, preparing Powerpoint slides, updating Sharepoint sites, handling expenses and all the things you'd expect.

You'll also be on hand to provide administrative support on projects, and make sure agreed actions get done, and time isn't wasted. You can expect to be pulling reports, handing information requests, or collating information for your team.

Our Management Assistants often play a big role in coordinating events, often working together with their counterparts from around the business. And expect to play a big part in terms of internal comms within your part of the business, being able to relay key messages to and from the wider team.

What you'll need

You'll have some experience in an administrative role, ideally as a team administrator or personal assistant (PA), with the ability to adapt your style to work with a variety of leaders.

A whizz on Microsoft Office, you'll also be comfortable with learning other software packages, e.g. so you can raising POs, or submit expenses.

You'll be a friendly and approachable person who loves to help. You'll be really organised and quickly be able to get to grips with your team's key priorities.

You're not someone who passively waits for instructions. You like to keep tabs on things and make sure everything is ticking along the way it should. And you're no soft touch – you'll be quite comfortable pushing back and saying no, if a request is unreasonable.

Character is important to us. Across the whole of Scottish Water, we look for people who are Bold, Responsible, Inspiring and Caring. (And you can expect these characteristics to make an appearance in your interview with us...)

Looking out for you

While the work we do is important, we know it's not the only thing that matters. That's why we make sure you have everything you need to find a good work-life balance.

This is a full time (37 hours per week) role and the working hours are Monday to Friday, from 9.00 am until 5.00 pm. However, we are also happy to look at alternative working patterns including part-time.

You'll get plenty of time to recharge with 38 days of holiday every year (including public holidays). And you can even buy five more if you need a little extra time. You can also take paid time off to volunteer in your community.

When it comes to major life events we have family-friendly policies around adoption, maternity, and parental leave. And for the everyday? We embrace flexible working.

For your future, there's our pension (the 'know-what-you'll-get-when-you-retire' kind), as well as life assurance.

As for some nice extras? You can expect an annual company bonus. Not to mention access to SW Splash – handy rewards that can save you money on holidays, bills, and shopping.

The not-so-small print

This role will be a Grade 3. If you're new to Scottish Water, you'll join us on a starting salary of £25,980. Performance-driven pay progression would then allow you to move through the range to a maximum of £30,000.

We welcome applications from all over Scotland; however, you will need to be prepared to travel to our offices across Scotland occasionally, and in particular to our office in Edinburgh.

If you're interested in this role – or know someone else who might be - we'll be accepting applications until midnight on Thursday 9 May 2024.

All new Scottish Water employees are required to complete pre-employment security checks before they can start work.

A few final things worth knowing...

Research shows that some people avoid applying for jobs unless they can meet every single criteria. If you're interested in this job, but don't tick all the boxes, apply anyway We hardly ever hire people who can do every part of a job from Day One. Everyone has a learning curve. So don't rule yourself out

Let us know if there are any changes we can make to our recruitment process to help you perform at your best. Lots of our people have disabilities or neurodiverse conditions (including some of our recruiters). We're also aware that some people might be experiencing temporary challenges because of life events, like menopause. We're very used to making adjustments, so please don't be afraid to ask.

As part of our commitment to developing a flourishing Scotland, it's important that all our employees are Scottish taxpayers. If you join us, your home address will need to be in Scotland. If you don't already live here, you'll need to commit to moving here within your first three months.

Finally (finally), candidates who haven't submitted an application in the last 12 months will have their records removed from our recruitment database. You won't need to do anything. Your data will be automatically deleted.

We're here to help. Ask us anything at

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