Human Resources Administrator
4 weeks ago
We're looking for a part-time HR Administrator (21 hrs/wk) to join our small and friendly in-house pension company in Edinburgh. You'll have a positive can-do attitude and excellent communication, organisation and time management skills. You'll also have proven HR experience, a good working knowledge of HR policy, practices & UK employment law and be proficient with Microsoft Office and HR systems.
Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.
You'll provide HR support to employees and managers, manage queries, ensure compliance and drive continuous improvement in HR processes, policies and systems. Your responsibilities and duties will include:
Manage the HR life cycle events such as recruitment, new starters, pay, performance reviews, promotions and leavers ensuring all the relevant paperwork is issued.Provide HR support to Line Managers and deal with general HR enquiries from employees.Prepare routine correspondence such as reference requests, employment contracts, letters confirming salary increases, promotions, contract changes, annual leave, annual salary sacrifice elections.Accurately maintain employee records and update the HR system (currently BreatheHR), databases or spreadsheets as required.Prepare monthly payroll reports for external payroll provider and make sure they are informed of any relevant staff changes.Administration and timely processing of employee benefits: a) Oversee pension provider. b) Manage employee insurers (private medical, group income protection and death in service). Ensure employee absences are recorded in the HR system and appropriately managed.Run staff satisfaction surveys and report results to leadership team.Regularly review staff handbook and HR policies to ensure they remain up to date and in line with current legislation and industry best practice.Support Line Managers with the employee performance review process and report staff progress on meeting objectives.Coordinate staff training and development programme, including health & safety and risk assessments.Support Line Managers with the disciplinary and grievance procedures.Manage pre-employment checks of all potential new starters and, where appropriate, the renewals of fixed term contracts and visas.Liaise with external HR consultant when required.Other ad-hoc work and administrative tasks as required.-
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