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Finance Support Assistant

3 months ago

Basingstoke, Hampshire, United Kingdom FirstGroup Full time

Who are we?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

Join our team and help us continue to improve quality of life, by bringing people together to get the most out of life.

SWR is part of FirstGroup, the largest rail operator in the UK and second largest bus operator in the UK outside London. FirstGroup operates services throughout the UK and Ireland, with over 30,000 employees providing services that make travel smoother and life easier. FirstGroup works hard to reduce its impact on the environment, introducing cleaner and more environmentally responsible methods of transport.

About the job

To provide the Infrastructure and Property team with efficient and effective financial support with regards to the issuing of purchase orders and payment of invoices.

To ensure accurate upkeep of various databases and provide financial support to Project Managers as required.

Your main responsibilities will be:

  • Create purchase orders using the SAP Finance Management System and communicate with various suppliers to support the efficient issuing of purchase orders and answer questions around accounts payable.
  • Coding and timely processing of invoices through liaising with the Project Managers and various Senior Managers to ensure appropriate authority has been obtained.
  • Accurate and timely updates of various Estates finance databases and liaising with the SWR Accounts Payable department to ensure efficient and effective processing and payment of invoices to suppliers.
  • Help to prepare financial summaries and account reconciliations as required including monthly accruals for the Finance Department.
  • Maintain an efficient filing system for all financial accounting procedures including purchase orders, invoices and authorisations.
  • Various duties and financial projects as they arise.

You'll need:

  • Experience in appropriate IT packages including SAP, Word, Excel, Power Point and Outlook
  • Ideally have some form of higher education
  • Previous experience in an office environment
  • Experience of financial administration and clear evidence of experience in accurate financial record keeping and administration
  • Have a well organised and methodical approach to monitor activities to agreed timescales
  • Have a sound knowledge of procurement procedures.
  • Able to prioritise workload appropriately and work on own initiative
  • Strong organisational skills
  • Good communication skills (verbal and written) including excellent telephone manner
  • Good interpersonal skills
  • Must be adaptable and able to effectively work in a small team

Applicants who require a visa must have 6 months remaining at the time of their appointment. Training is full time and you must be able to commit to this.

About the location

Basingstoke Campus, more commonly known as the ROC, is a state-of-the-art Operating Centre and training facility located a short walk from Basingstoke station. It is a shared facility with Network Rail and is the hub for all operations across the Wessex region. The office space and technology on site are modern with the added benefit of additional facilities including a gym & canteen.

Working pattern

You will be working an average of 37 hours per week, typically Monday - Friday, office hours.

The Reward

In return we offer a competitive salary and a variety of valuable benefits, including:

  • Free duty and leisure travel on SWR services for employees
  • Free leisure travel for spouse/partner and dependants (criteria dependent)
  • 75% discount on many other train operating companies
  • Full training and support with development
  • Large range of exclusive retail offers
  • Excellent pension scheme

We all belong at SWR. FirstGroup's vision is to provide an inclusive environment for all colleagues, across its group of businesses, ensuring all candidates have an equal opportunity to access meaningful employment.

We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.

We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.

We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.

If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.